Part-Time Administrative Assistant- HYBRID

Job Summary:

The ideal candidate will have experience supporting executives, managing confidential information, and coordinating complex schedules. This is potentially hybrid or remote.

Key Responsibilities:

• Executive Support: Assist the CLO and CIO with day-to-day administrative tasks, including calendar management, email correspondence, and document preparation.
• Scheduling & Coordination: Plan and coordinate meetings, appointments, and travel arrangements. Ensure all logistics, agendas, and materials are prepared in advance.
• Document Management: Handle confidential documents, contracts, reports, and presentations. Maintain organized filing systems (both digital and physical).
• Communication Liaison: Act as the first point of contact between executives and internal/external stakeholders, ensuring professional and timely communication.
• Meeting Support: Prepare agendas, take meeting minutes, and follow up on action items.
• Project Assistance: Support legal and IT-related initiatives by tracking progress, coordinating between departments, and assisting with research as needed.
• Office Administration: Handle expense reporting, invoice processing, office supply orders, and other administrative tasks as needed.
• Confidentiality & Compliance: Maintain discretion and handle sensitive information in line with company policies.

Qualifications & Skills:

• Experience: 3+ years of experience in an administrative support role, preferably supporting C-suite executives.
• Education: Associate’s or Bachelor’s degree preferred but not required.
• Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), calendar management tools, and document management systems. Experience with legal or IT software is a plus.
• Communication: Strong verbal and written communication skills with a professional demeanor.
• Time Management: Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Problem-Solving: Proactive and resourceful in addressing challenges with minimal supervision.
• Discretion: High level of confidentiality and integrity when handling sensitive information.

Pay Details: $25.00 to $35.00 per hour

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance