Sarasota - Remote/Hybrid Employment & Onboarding-Specialist

Overview:

For the right candidate, this position can be remote. We offer competitive salary plus benefits!

Responsibilities:

RESPONSIBILITIES

Ensure a smooth transition through the on-boarding, new hire and orientation process.

Principal Duties and Responsibilities (Essential Functions**):

• Create an engaging and inviting environment, coordinate with Office Managers in preparing for employee’s day one.
• Serve as the main point of contact for all new and rehired employees; through genuine and positive communication, make each new hire feel informed, understood and important.
• Manage onboarding communication via email, phone and web-based tools.
• Serve as coordinator to recruiters/hiring managers in determining how the on-boarding processes are working and recommends changes in overcoming roadblocks that hinder the processes.
• Document onboarding activity.
• Gather essential new hire paperwork (I-9, Tax Forms, Direct Deposit, etc.).
• Serve as point of contact with on-boarding employees associated with new affiliations/acquisitions.
• Maintain knowledge and understanding of licensing, background and other applicable laws and regulations to ensure compliance during onboarding process.
• Ensure required documentation is received and reflected in the appropriate system
• Maintain a broad knowledge of company policies and benefit plans.
• Participate in activities designed to improve the onboarding process.
• Service as the main point of contact for applicant and internal employee’s questions and concerns.
• Build rapport with employees and applicants by ensuring the overall experience for both temporary employees and regular employees is a positive one.
• Collect, analyze and maintain data gathered to provide to leadership. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Qualifications

The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires 10% - 20% travel. This position requires the ability to occasionally lift products and supplies, up to 20 pounds.

Education & Qualifications/Training: High School Diploma or equivalent required

Associates Degree or combination of related education and experience preferred

Qualifications:

• Ability to communicate clearly and effectively, both orally and written at all levels within the organization
• Strong customer service and data entry abilities
• Demonstrates ability to work in a fast paced environment and maintain a high level of confidentiality
• Strong attention to detail and ability to multi-task
• Ability to navigate Internet based websites
• Flexible, ability to multi-task and work with changing priorities and deadlines
• Ability to embrace and contribute to the company’s values