Mail Room Clerk

We are offering a contract for a dedicated Clerk position in Irvine, California. This role will be a crucial part of our team, focusing on managing mail and courier services, as well as handling various office functions. The industry we operate in is vast and dynamic, making every day unique and challenging.

• Oversee the sorting, preparation, and delivery of all incoming and outgoing U.S. and inter-departmental mail, medical supplies, charts, and x-rays.
• Operate mailroom postage machine and Piney Bowes Inserter Machine.
• Maintain a record of monthly postal usage by department, and forward the information to the accounting department.
• Ensure correct postage is applied and mail is bagged correctly for pre-sort or post office.
• Work closely with couriers like FedEx and UPS for incoming mail, and track their shipments.
• Verify accuracy and condition of shipments by reconciling purchase orders and packing slips, and inspecting for damages.
• Store delivered materials in specified storage areas and maintain adequate supplies for employee lounge areas.
• Assist in the maintenance of inventory control system and print departmental Purchasing Reports.
• Prepare outdated pharmaceuticals to be picked up for destruction, incineration, or possible credit from vendors.
• Adhere to Universal Precautions, safety policies, and procedures at all times, and protect patients' protected health information in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards.
• Perform additional duties as assigned. • Proficiency in general office functions is essential
• Experience in conducting training and familiarizing new hires with procedures
• Capability in handling and managing materials effectively
• An understanding of quality assurance and control procedures
• Proficiency in time management and prioritization
• Knowledge of medical coverage policies and procedures
• Experience in managing shipping functions is beneficial
• Ability to liaise and negotiate with vendors effectively
• Familiarity with facility management and maintenance
• Understanding of credit processes and management
• Experience in managing deposits and financial transactions
• Proficiency in managing payroll functions is essential
• Excellent communication skills, both written and verbal
• Experience in handling purchase orders and receipts
• Ability to work collaboratively with partners and stakeholders
• Experience in managing deliveries and logistics
• Skills in creating charts and graphs for data presentation
• Knowledge of printing processes and techniques
• Experience in interviewing practices and procedures
• Understanding of HIPAA regulations and compliance
• Familiarity with HealthCare.gov policies and procedures
• Experience in storage management and organization
• Knowledge of R Code programming language is beneficial.