Receptionist/Office Assistant

We are offering a Temporary employment opportunity in the property management industry, located at our workplace in New York, New York. Our team is seeking a Receptionist/Office Assistant who is adept at multitasking in a fast-paced environment, managing various administrative tasks, and using Microsoft Office tools effectively.

• Serve as the initial point of contact for guests, providing a warm welcome and directing them as necessary.
• Efficiently manage inbound calls, addressing queries, and providing necessary information.
• Oversee the organization and maintenance of office files to ensure easy accessibility and orderliness.
• Prioritize and handle tenant issues and inquiries promptly and professionally.
• Schedule appointments effectively, avoiding conflicts and ensuring smooth operations.
• Manage the distribution of mail within the office, ensuring all correspondence reaches the correct recipient.
• Keep track of office supplies, replenishing stock as necessary to avoid shortages.
• Utilize Microsoft Office tools, specifically Word and Excel, to carry out administrative tasks efficiently.
• Position: Receptionist/Office Assistant
• Required years of experience: 1 or more
• Ability to perform receptionist duties effectively
• Proficiency in answering inbound calls
• Experience with scheduling and calendar management
• Ability to maintain office supplies inventory
• Competence in assisting guests and providing excellent customer service
• Experience in mail distribution and handling
• Ability to maintain and manage files systematically
• Proficiency in using Office suite including Word, Excel, and PowerPoint