Administrative Assistant

Introduction

Visium Resources has been asked to identify qualified candidates for this Administrative Specialist position. This position is a contract to direct opportunity which is expected to be on-site in Altamonte Springs, FL for a duration of 3 months to perm.

The Administrative Specialist will be assisting the international recruitment team and immigration coordinators. Fast-paced environment. Must be willing to adapt quickly and prioritize requests with little to no supervision. Has to be open to asking questions and working as a team player to accomplish task.-Supports department leadership and staff through performance of administrative functions including telephone and receptionist duties for the office, project support, meeting and event planning, travel arrangements, etc.-Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

Principal Duties and Job Responsibilities: Demonstrates, through Behavior, Company core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork.-Provides administrative support to Leadership team and staff.-Assists with and/or manages calendars.-Manages daily issues and provides project oversight as requested.-Greets visitors and assists them as needed.-Answers incoming calls, routes to appropriate personnel, records messages and retrieves all voicemails.-Opens and sorts all office mail. Routes outgoing mail. Acknowledges receipt of packages and special deliveries for office.-Organizes meetings, orders meals and reserves location for meetings.-Prepares meeting materials revise and proofread for accuracy prior to distribution.-Composes drafts for weekly agendas and other documents as requested.-Composes and edits letters, memos, and other correspondence.-Maintains filing system.-Coordinates travel arrangements: lodging, flight, transportation, event registration, etc.-Prepares expense reports. Tracks vendor payments, monitors check distribution and maintains detailed records.-Prepares payment for incoming invoices, subscriptions, supply orders, etc.-Creates PowerPoint presentations, spreadsheets as needed for various projects or events.-May assist with contract matters and employee-HR related functions.-Participates in project oversight/management as requested.