Executive Assistant - Tampa - ref. c7210319

This role offers a long term contract employment opportunity.

Responsibilities:

• Manage CEO's calendar and schedule meetings as necessary
• Handle and organize correspondence and conference calls
• Ensure office supplies are well-stocked and office equipment, such as printers and shredders, are in good working condition
• Keep the office tidy and well-organized at all times, including performing end-of-day cleanups
• Use Microsoft Excel, Outlook, and other Office Suites proficiently for various tasks
• Handle light personal assistant duties such as running errands, including picking up items as needed
• Maintain accurate filing and scanning systems
• Manage travel arrangements as required
• Utilize CRM systems effectively for customer relationship management
• Ensure effective communication within the office and with external stakeholders. • Proven experience in the financial services industry
• Proficiency in CRM tools to manage client relationships effectively
• Strong skills in calendar management to ensure the smooth operation of executive schedules
• Excellent communication skills both verbal and written for effective correspondence with clients and team members
• Experience in managing conference calls, including the coordination and facilitation of such calls
• Ability to handle correspondence professionally and promptly
• Experience in maintaining office supplies, ensuring the office is well-stocked and organized
• Proficient in Microsoft Office Suites, including Word, PowerPoint, and Access
• Skilled in Microsoft Outlook for email and schedule management
• Advanced proficiency in Microsoft Excel for data management and analysis
• Demonstrated ability to schedule and manage meetings effectively, including room booking, agenda setting, and minute taking.