Executive Assistant

We are offering a short-term contract employment opportunity in the non-profit industry for an Executive Assistant in Minneapolis, Minnesota. The successful candidate will play a crucial role in managing various administrative tasks, including coordinating meetings, managing communications, and maintaining accurate records.

Responsibilities:

• Organize and coordinate meetings, including setting agendas and ensuring proper communication
• Act as a liaison for IT service desk and outsourced IT functions
• Manage and distribute communications to members
• Coordinate various projects and meetings, ensuring all parties are informed and prepared
• Prepare and issue Request for Proposal (RFP) for new software programs
• Document and distribute meeting minutes
• Take initiative in various tasks to ensure smooth operations
• Maintain confidentiality and professionalism during meetings
• Manage transition to SharePoint and organize files appropriately
• Handle facility requests and ensure they are addressed promptly
• Utilize various skills such as ADP
• Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence, and Scheduling Appointment
• Calendar Management
• Minimum of 3 years of experience in an Executive Assistant role within the non-profit sector
• Proficiency in ADP - Financial Services
• Experience with Cisco Webex Meetings for coordinating virtual meetings
• Familiarity with Concur for managing expenses
• Proficient in using CRM systems for managing relationships and data
• Knowledge of Kronos Timekeeping System for managing time and attendance
• Experience with About Time for project management
• Excellent calendar management skills, including scheduling appointments
• Strong communication skills, both written and oral
• Experience in managing conference calls and correspondence
• Ability to handle scheduling and calendar management efficiently.