Real Estate Services Coordinator

We are offering a short term contract employment opportunity for a Real Estate Services Coordinator. In this role, you will be expected to handle a variety of tasks related to property management, including administrative support for staff, tenant and vendor customer service, and general real estate services coordination.

Responsibilities:

• Providing general administrative support for assigned staff, which includes phone support, draft preparation and distribution of correspondence, expense reporting, etc.
• Assisting with tenant and vendor customer service, ensuring a smooth process for all parties involved.
• Maintaining tenant, vendor, and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
• Working with Building Technician staff and vendors to compile a list of maintenance items and coordinating the status of work assigned to vendors.
• Assisting in lease administration activities including lease setup, lease changes, and reporting.
• Coding invoices for payment, inputting into the accounting system, and forwarding original invoices to accounting for payment.
• Initiating contact with tenants for rent collections where permitted by state regulations.
• Handling incoming calls, taking messages, and transferring calls as needed.
• Assisting with scheduling and calendar management for staff and conference rooms.
• Utilizing Microsoft Office Suite and other software for various tasks and reporting.
• Solving problems in standard situations, using basic analytical skills.
• Ensuring understanding of instructions, correspondence, and memos, asking clarifying questions when necessary.
• Demonstrated proficiency in Customer Service
• Proficient in various Reporting techniques
• Skilled in Training staff members in various procedures
• Familiar with standard Procedures in real estate services
• Experience in Answering Inbound Calls
• Ability to manage Invoicing processes
• Skilled in Scheduling appointments and meetings
• Proficient in Microsoft Outlook
• Knowledge of Insurance policies related to real estate
• Experience in Supervising a team
• Familiarity with About Time software
• Experience in dealing with Vendors and managing relationships
• Understanding of Collection Processes in a real estate context
• Skilled in detail oriented Correspondence
• Ability to Perform Ad Hoc Financial tasks
• Proficient in Calendar Management
• Experience in Expense Reporting
• Familiarity with Filing systems related to real estate
• Knowledge of Property management principles
• Experience in Real Estate services
• Proficient in Microsoft Office Suites
• Experience in handling Complaints and resolving issues
• Understanding of Company Policy in a real estate context
• Knowledge of basic Principles related to real estate services
• Experience in managing Tenant relationships.