Legal assistant
$60,453.54 Annually
Location
City of Miami, FL
Job Type
Full-Time
Job Number
1036-20241021-SUPP
Department
City Attorney
Opening Date
10/21/2024
Closing Date
11/1/2024 5:00 PM Eastern
An Equal Opportunity Employer
Nature of Work
THIS RECRUITMENT IS A SUPPLEMENTAL POSTING TO THE ORIGINAL RECRUITMENT.APPLICANTS WHO APPLIED AND WERE DEEMED INELIGIBLE, BUT NOW MEET THE MINIMUM REQUIREMENTSLISTED BELOW AND WISH TO BE CONSIDERED FOR THIS POSITION MUST RE-APPLY.
This is specialized legal secretarial work.
The primary responsibilities for this position involve performing relatively complex legal secretarial assignments to include transcribing and typing highly confidential documents pertaining to settlements and other legal actions being considered.Work includes researching, drafting, typing and filing confidential memoranda that are exempt from public records as well as routine documents. Work also involves public contact in the Office of the City Attorney. Work requires the application of knowledge of legal methods, requirements and terminology in meeting a variety of work problems.
General supervision is provided by an attorney or administrative superior. Detailed work instructions are received from a supervisor when work is unusually complex. Work may require the exercise of independent judgment and discretion in its performance and is not of a routine mental, manual, physical or mechanical nature.
All decisions will be made in accordance with established guidelines and procedures. Employees in this class will serve in a confidential capacity, assigned to one or more of the Assistant City Attorneys.
Essential Functions
Drafts and types documents from written material/instructions and participates in the transcribing of information taken from dictation. Information may include legal correspondence, pleas, briefs, legal opinions, contracts, resolutions, ordinances and affidavits of a confidential nature.
Establishes and revises work priorities and production schedules. Maintains assigned attorney(s) court/litigation calendar and appointment schedule. Maintains assigned attorney(s) assignment lists and files.
Assist with travel arrangement and complete associated travel reimbursement documents.
May perform receptionist work, taking and screening telephone calls, making decisions to determine the appropriate information to be given, routing calls to appropriate parties, taking messages and greeting visitors.
Reviews, proofreads and edits all work for quality and scrutinizes causes of corrections, revisions, and re-runs.
Performs general or routine legal research work, including electronic research; checks citations in the Law Library and correlates other data.
Maintains files of correspondence, forms, reports and other materials by filing and sorting material alphabetically, numerically or by other predetermined classification systems.
Performs other related work as required.
Minimum Requirements
A minimum of 60 college credits and four (4) years experience performing legal secretarial duties in a law office within the past ten (10) years.
OR
Equivalent combination of education and experience beyond a high school diploma or its equivalent and two (2) years of the required experience.
Documentation Requirements
PLEASE READ CAREFULLY.Applicants, including City of Miami employees, must upload and submit attached copies of the following documents with the employment application. Please be sure to attach all required documents to your employment application each time you apply.
Uploaded documents remain in your online profile but they will not attach automatically and you will be deemed ineligible without the proper documentation.
ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT.
THE FOLLOWING DOCUMENTS ARE REQUIRED AT TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF:
Proof of education in the form of 60 college credits.
Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*. Translations of diploma/degrees are not accepted. If degree/diploma does not reflect the academic major on its face, transcripts must be submitted.Submitted transcripts must include the following: student's name, school name, number of credits, degree completion, and major. Audit/Academic reports are not accepted as substitutions for college transcripts.
To qualify under the equivalency clause, applicant must provide proof of education in one or more of the following applicable forms: copy of high school diploma or its equivalent, transcript showing at least 60 college credits, Associate's degree, or Bachelor's degree or higher.
- Approved Credential Evaluation Agencies:
Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by:
- An accredited four-year college or university in the United States, OR
- A current member of the National Association of Credential Evaluation Services (NACES), OR
- A current member of the Association of International Credential Evaluators (AICE), OR
- A recognized Professional Organization
For additional list of approved credential evaluation agencies visit the Florida Department of Education.
It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear and legible for eligibility determination or risk being disqualified.
Applicants, including City of Miami employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes are not required and will not be reviewed in place of the employment application.
It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications, when submitting application(s), failure to do so may result in disqualification.
Applicants must provide a valid email address in order to receive notification of eligibility.
Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (Member 4) and the applicable FDVA- Veteran's Preference Certification Form(s) in accordance with rule 55A-7.013 - Documentation of Preference Claim, must be submitted with the employment application.
FDVA Certification Forms: Please complete the applicable Veterans' Preference Certification Form(s). Form(s) must be uploaded with your employment application along with acceptable proof of veterans' preference.
Form VP1: VETERANS' PREFERENCE CERTIFICATEForm VP2: CURRENT MEMBER OF THE RESERVE CERTIFICATION
Form VP3: UNREMARRIED WIDOW or WIDOWER CERTIFICATE
Selection Preference for City Residents: In accordance with APM 2-02, applicants for classified positions who are City of Miami residents and new hires will receive preference in selection from interview ranking bands provided that any two (2) of the following documents are submitted with the employment application and again at time of interview:
A. Utility bill dated within 60 days of the date of submissionB. Valid Florida Driver License or State-issued I.D.
C. Property Tax Statement dated within 1 year of the date of submission
D. Properly executed valid lease agreement
E. Homestead Exemption dated within 1 year of the date of submission
F. Motor Vehicle Registration dated within 90 days of the date of submission
G. Official school records or transcripts, dated within 90 days of the date of submission
H. W-2 (or 1099) Tax Form dated within 1 year of the date of submission
City of Miami residents are granted selection preference over non-City of Miami residents within the same ranking band resulting from an interview process.
Selection Preference: Selection preference within the same ranking band resulting from an interview process will be granted in the following order: 1) preference eligible veterans, 2) active City of Miami employees, 3) City of Miami residents, 4) all others.
OPEN/NON-COMPETITIVE
An Equal Opportunity Employer- Medical Insurance
- Dental
- Comprehensive Vision
- Pre-Paid Legal Services, Identity Theft Protection, (eligible for enrollment as of their date of hire)
- Paid Leave (Vacation, Ill time, holidays, bereavement)
- Life Insurance
- Defined benefit pension plan
- Options for deferred comp, credit union membership, and supplemental life insurance.
- Tuition reimbursement
Note: Benefits subject to change.