Business Administration Assistant II

Overview:

We believe great companies are built from exceptional people and amazing clients. Because of our growth, we are seeking an experienced Office Administrator in the Dayton, OH area.

Job Summary: This position is primarily responsible for performing various administrative roles to support Firm operations and takes the lead on administrative responsibilities for the local office.

Responsibilities:

• Performs general administrative duties (e.g. photocopying, mailing packages).
• Maintains company equipment (e.g. printer/copier, kitchen equipment) and keeps office space organized, orderly and neat.
• Creates and modifies documents using company adopted software.
• Produces drafts, reports, correspondence and forms as required.
• Maintains databases as directed.
• Maintains accurate and efficient filing system (electronic and paper).
• Maintains accurate and efficient record archival system including off-site archiving following company retention policy.
• Sorts incoming mail, and deliveries for distribution.
• Prepares and sends outgoing mail and packages.
• Coordinates conference room reservations and in-house meetings including necessary equipment setup, food/beverage accommodations and cleaning room when meeting concludes.
• Coordinates offsite meetings and training as requested.
• Coordinates/participates in community/charity events for the office.
• Participates actively in staff meetings and in-house training programs.
• Purchases office supplies, maintains inventory, and completes purchase orders following company processes.
• Assists staff with travel on an as needed basis.
• Assists with company fleet needs on an as needed basis.
• Assists/coordinates with supervisor and Facilities Manager on maintenance needs, moves, reconfigurations, space planning, and furniture needs of office facilities.
• Supports staff in assigned projects.
• Provides administrative support to firm-wide support groups and executive level staff as requested. Provides support for firm-wide initiatives as needed.
• Greets internal and external visitors to the office in a professional and friendly manner.
• Assists with space/cube/office set up and reservation of any needed space/assets for all visitors.
• Assists visitors with sign in process and communicates with office on visitor protocol.

Qualifications:

• Must have five (5) years of related
• Overtime and weekend work as required and needed.
• Must possess above average Microsoft Office suite
• Must be proficient with Adobe products, database management software/procedures and the
• Must demonstrate excellent oral and written communication
• Must demonstrate excellent time management
• Must demonstrate excellent attention to

Travel:

• Must be able to travel occasionally.

Resulting Physical Qualifications:

• Must be able to operate and manipulate standard office
• Must be able to manipulate large volumes of files, open binders and
• Must be able to sit for long periods of
• Must be able to occasionally reach and
• Must be able to frequently lift and/or move 10 pounds and occasionally lift and/or move up to 40

As a firm that recognizes the importance of developing top talent from within, our employees have access to a wide range of training and coaching programs and are rewarded for their achievements through our excellent benefits package and competitive salaries.

Our vision: http://woolpert.com/about-us/

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

41 CFR 60-1.35(c)

In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.