Administrative Assistant

Administrative Assistant - Contract - Jersey City, NJ

Proclinical is seeking an Administrative Assistant to support various administrative tasks within the healthcare sector.

Primary Responsibilities:

This role focuses on travel arrangements, expense processing, calendar management and coordination of meetings and events. The successful candidate will need to be able to efficiently manage budgets, handle document signatures and assist with visitor logistics.

Skills & Requirements:

• Minimum high school diploma or certification required.
• Associate's or bachelor's degree is an advantage.
• Minimum of 5 years administrative experience.
• Previous history working within a healthcare company or environment.
• Excellent organizational and communication skills.
• Strong ability to multi-task.
• Proficiency in Microsoft Office.

The Administrative Assistant's responsibilities will be:

• Perform general administrative duties including travel arrangements, expense reports, and invoice processing.
• Adhere to corporate travel and expense policies.
• Maintain and update calendars for individuals/departments and coordinate with organizational calendars.
• Serve as the main contact for external agencies to schedule meetings.
• Manage group cost center budgets, including monthly reconciliation and Purchase Order processes.
• Coordinate document and contract signatures.
• Plan and coordinate visitor logistics, including meeting room scheduling and security registration.
• Schedule, plan, and coordinate meetings and events, including catering and materials.
• Attend meetings, record minutes and follow up on action items where necessary
• Manage multiple Outlook calendars with expertise (staff and department calendars)
• Assist other administrative staff in scheduling and supporting meetings outside the specific department or area assigned to support.
• Support corporate project-based work as well as perform other departmental duties as assigned.

If you are having difficulty in applying or if you have any questions, please contact Janelle Jones at J.Jones@proclinical.com.

Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.

Proclinical Staffing is an equal opportunity employer.

INDOA