Legal Secretary

This role offers a contract to hire employment opportunity.

• Maintain detailed records of litigation and HR related cases in various stages.
• Create and organize legal files, communication and pleading panels.
• Conduct legal research on specific issues as assigned using resources such as periodicals, law publications, public records, and offices.
• Draft legal documents for filing with appropriate entities and correspondences.
• Proofread contracts and other sensitive documents for accuracy and clarity.
• Collaboratively work with outside counsel to coordinate status reports and facilitate discovery and other requests.
• Interface with facility leadership to coordinate requested discovery and other documents.
• Liaise with insurance companies to ensure necessary reporting and tracking.
• Manage the workflow of requested projects.
• Organize and prioritize large volumes of information in both electronic and manual filing systems.
• Manage calendars, emails, travel arrangements and expenses.
• Perform additional support tasks such as coordinating meetings, preparing documents, taking notes/meeting minutes, sending meeting reminders/responses, creating, and maintaining files or file systems.
• Communicate with executive level personnel, customers, and vendors.
• Provide backup support for Executive Assistant and Receptionist as needed. • Proficiency in Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), Case Management Software, and CompuLaw.
• Experience in executing billing functions and managing calendars effectively.
• Strong skills in maintaining client relations and understanding consumer electronics.
• Familiarity with court proceedings and healthcare administration.
• Ability to manage healthcare effectively.
• Excellent written and verbal communication skills.
• Detail-oriented with strong organizational skills.
• Ability to multitask and prioritize work as needed.
• Knowledgeable in legal terminology and procedures.
• Ability to maintain confidentiality of sensitive information.
• Proficient in MS Office Suite.
• Ability to work independently and as part of a team.