Receptionist

We are offering a long term contract employment opportunity for a Receptionist in Irvine, California. The role primarily involves managing the front office operations in a fast-paced environment. The Receptionist will be the first point of contact for visitors and will be responsible for creating a welcoming atmosphere.

• Greet and assist guests upon their arrival at the office, ensuring a welcoming environment.
• Direct visitors to the appropriate office or person in the organization.
• Handle incoming phone calls, including screening and forwarding as necessary.
• Keep the reception area tidy and well-stocked with necessary stationery and materials such as pens, forms, and brochures.
• Provide basic and accurate information to visitors both in-person and via phone/email.
• Receive, sort, and distribute daily mail and deliveries efficiently.
• Support office security measures by adhering to safety procedures and controlling access through the reception desk, including monitoring the logbook and issuing visitor badges.
• Manage front office supplies and maintain an inventory of stock.
• Update calendars and assist in scheduling meetings as needed. • Excellent communication skills, both verbal and written
• Proficiency in Microsoft Office, specifically Word, Excel, and Outlook
• Ability to manage multiple tasks and prioritize effectively
• Strong organizational skills and attention to detail
• Proven experience in a customer service role
• Ability to work efficiently in a fast-paced environment
• Maintain a detail oriented appearance and demeanor at all times
• Must have a strong sense of responsibility and reliability
• Able to handle confidential information with discretion
• High school diploma or equivalent required.