Executive Assistant - CHFM | Downtown | Days
Jacksonville
Overview:
Under the direction of the manager, coordinates the day-to-day administrative support activities in the Department/Division. Organizes and performs all office and clerical support services within the Department/Division. May act as an intermediary for the department.
Responsibilities:
Essential Functions- Organizes and performs all office and clerical functions including, but not limited to, setting appointments, scheduling meetings, answering the telephone, taking and transcribing meeting minutes.
- Organizes and maintains Department records, reports, minutes to meetings and other related documents. Ensures
- Provides administrative support to faculty and staff in Department of Community Health and Family Medicine.
- Assist in preparation, submission and/or maintenance of administrative documents and forms for satellite physicians.
- Assists in organizing and maintaining all travel documentation and reports; vacation and leave requests for satellite
- Coordinates Kronos time and attendance for the Department of Community Health and Family Medicine and Ambulatory Care Services staff.
- Performs other administrative duties as directed.
- Monthly preparation of CHFM Administrative portion (New hiring of provider photos, clinic openings, special events) of billboard outside of office.
- Participate in Division Manager's meeting in the absence of the Administrative Manager II and follow-up on information provided.
Qualifications:
Experience Requirements
3 years Senior administrative experience required
3 years Microsoft Office required
3 years Academic healthcare system experience preferred
Education Requirements
High School Diploma or GED required
Associates preferred
UFJPI is an Equal Opportunity Employer and Drug Free Workplace
RandstadJacksonville
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