Executive Assistant For The National Institute

Job Posting: Executive Assistant (NINR)

IC: NINR

Bethesda, MD 20892

Hours:

• Full-Time: 30 40 hours per week
• Total Weekly Hours: 40

The Executive Assistant will support the Scientific Director and intramural staff at NINR. Responsibilities include travel coordination, personnel and Board of Scientific Council packages, office supply management, calendar oversight, meeting coordination, maintenance requests, new staff office setup, and mail distribution.

Minimum Education:

• Associate's Degree

Resume Requirements:

• Maximum 3 pages

Key Responsibilities:

• Office Coordination: Oversee daily operations, resolve issues, prioritize tasks, and maintain communication systems.
• Administrative Support: Prepare reports, letters, travel requests, and other documentation.
• Calendar Management: Schedule and track meetings, activities, and appointments.
• Compliance Oversight: Stay updated on and implement current policies, regulations, and procedures.
• Data Management: Maintain databases for tracking activities and professional development.
• Special Projects: Plan, complete, and provide updates on various initiatives.
• Meeting Support: Arrange meetings, prepare agendas and materials, and take minutes.
• Procurement: Manage office supplies inventory and prepare purchase requests.

Qualifications:

Certifications & Licenses:

• Certified Administrative Assistant

Skills (Priority Order):

1. Social Media and knowledge of Federal Travel Regulations
2. Project management and website content management
3. Meeting minutes and summary reports
4. Executive-level support and meeting coordination
5. Travel planning and calendaring

Technical Proficiency:

• SharePoint
• MS Office Suite
• Concur
• Zoom
• Teams
• ITAS

Field of Study:

• Nursing (preferred)