Executive Assistant

Skilled in prioritizing tasks and managing projects to ensure seamless operations while maintaining confidentiality and professionalism.

RESPONSIBILITIES:

1. Assist in the management of the c-suites offices when needed, including answering phone calls, file maintenance and organization, preparing documents, composing routine correspondence and announcements, receiving visitors, faxing/receiving messages, and correspondence, and expediting mail handling.
2. Maintain daily work schedules, and acquire documents and information as needed by the executives.
3. Update and manage executives’ appointment calendar and Departmental task list.
4. Maintain filing system and further develop to make more efficient.
5. Coordinate and assist with the completion of special projects, including research, documentation, spreadsheet development and presentation design.
6. Assist with meeting preparation and implementation, including drafting, copying, and distributing meeting agendas, presentation materials, correspondence and minutes.
7. Assist with making course, event, and travel arrangements.
8. Maintain tickler files for corporate timetables, and provide back-up for the executive suite and for outgoing mail processing as needed
9. Other duties as assigned

• Must have strong interpersonal skills with the ability to build relationships and collaborate effectively with internal and external stakeholders.
• Ability to thrive under pressure, proactively identify challenges, and implement solutions that drive efficiency and support executive decision-making. Committed to delivering exceptional service and supporting the strategic goals of the organization.
• Ability to leverage expertise in a challenging Executive Assistant role where strategic support and organizational leadership are essential to the success of the executive team.