Administrative Assistant - Harrisburg, PA

Overview:

We’re not just behavioral health people—we’re crisis people.

Connections has built a model that combines medical and recovery-oriented treatment that gets people connected to community-based resources and back to their lives faster. Our aim is for solutions, not just stop-gaps. Real support, not restriction. We have proven that our model improves access, creates hope and makes the behavioral health crisis system work better, and we’re finding better ways to do it every day.

Our story

Since opening our doors, we have provided care and treatment for hundreds of thousands of individuals in crisis.

Responsibilities:

What You'll Do:

The Administrative Assistant plays a critical role in ensuring smooth day-to-day operations across departments.

• Administrative Support: Provide clerical and administrative support to clinical and management staff, including scheduling meetings, taking minutes, and assisting with daily office tasks.
• Meeting Coordination: Schedule and coordinate conference room and training room reservations. Take detailed meeting minutes for various internal meetings.
• New Employee Orientation (NEO): Assist management staff and HR in organizing and executing New Employee Orientation programs as needed. Information Distribution: Ensure that brochure display boards throughout the facility are properly stocked and updated with current information.
• Reporting Support: Assist with county and state reporting requirements, including but not limited to seclusion and restraint documentation, MCO reporting, and Key Performance Indicator (KPI) reporting.
• Event Coordination: Help plan and organize annual staff events such as the skills fair, including scheduling, logistics, and communication with staff.
• Financial Administrative Tasks: Manage and process billing documents and invoices. Ensure that financial and office-related functions are completed accurately and in a timely manner.
• Supply Management: Order office, clinical, and other necessary supplies, and maintain inventory for each unit to ensure supplies are consistently stocked.
• Other Duties: Perform additional duties and special projects as assigned by management, supporting the overall function of the facility.

Qualifications:

What You'll Bring:

• High School Diploma or equivalent
• 3 years of administrative assistant or relevant work experience
• Proficiency in Microsoft Suite and excellent computer skills
• Critical thinking skills and the ability to problem solve daily
• Exceptional customer service skills and interpersonal skills with a collaborative style
• Must pass the following background checks
• Child Abuse Clearance
• FBI Criminal Background Check
• Pennsylvania State Police Criminal Record Check
• Level 1 Fingerprint Clearance Card
• The Company has a mandatory vaccination policy. All successful applicants must be fully vaccinated, including showing proper documentation, or otherwise be exempt pursuant to the Company’s exemption process prior to their start date as a condition of employment

It would be great if you had:

• Associate’s degree
• Experience in a healthcare setting

What We Offer:

Full-time only:

• Employees (and their families) are offered comprehensive health insurance, including Medical, Dental, Vision, Accident, Critical Illness, and Hospital Indemnity
• CHS pays for Basic Life, AD&D, Short and Long-Term Disability
• Voluntary Life insurance option for employees and their families
• Health Savings Accounts (with $1,000 to $2,000 employer contribution depending on plan)
• Flexible Spending Accounts (health care and dependent care)
• 401k company match after 6 months (50% of deferrals up to 6% of compensation)
• Generous PTO starting at 160 hours accrued annually and 12 recognized company holidays

All employees (Pool, Part-time and Full-time):

• Employee Assistance Program to help with confidential emotional support, work life solutions, financial solutions, legal assistance, or online support
• Online Subscription to Headspace, a digital mindfulness and meditation platform
• After 90 days, you are auto enrolled in the 401k Plan

The standard hiring range for this position in Harrisburg, PA is $22.75 tp $26.94 per hour. The exact compensation will be based on factors such as years of experience, competency, and skill level.

EEO Statement:

We are committed to creating an inclusive and welcoming environment for all employees and applicants.