Office Manager

We’re looking for a highly organized and proactive Office Manager to oversee day-to-day operations and ensure the smooth functioning of our office and administrative processes.

This role requires a combination of administrative, financial, and interpersonal skills to manage operations, coordinate schedules, maintain records, and provide excellent customer support.

• Oversee and manage all administrative operations to maintain an organized and efficient office environment.
• Act as the primary point of contact for customers, vendors, and staff, ensuring excellent communication and service.
• Manage schedules for the team, including installation crews, sales representatives, and office staff.
• Coordinate with clients to schedule appointments, confirm project details, and address follow-up inquiries in a professional and timely manner.
• Maintain accurate records, including project documentation, client invoices, and vendor contracts.
• Prepare and process invoices, manage accounts receivable and payable, and assist with basic bookkeeping tasks.
• Monitor office supplies and place orders to ensure the team has what they need to succeed.
• Support HR activities such as onboarding new employees, coordinating payroll, and ensuring compliance with company policies.
• Assist with marketing and customer outreach efforts, including email campaigns, social media coordination, and tracking leads.
• Handle ad hoc administrative tasks and projects as needed.
• Proven experience in office management, administrative support, or a similar role (industry experience in construction, home improvement, or similar fields is a plus).
• Strong organizational and multitasking abilities, with exceptional attention to detail.
• Excellent communication and interpersonal skills to interact with clients, vendors, and team members effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with CRM or project management software is a plus.
• Basic understanding of bookkeeping and financial processes.
• Self-motivated and proactive with a “can-do” attitude.
• Ability to adapt to changing priorities and problem-solve in a fast-paced environment.
• High school diploma or equivalent required; associate or bachelor's degree in business administration preferred.