Executive Assistant

The Executive Assistant will also play a key role in supporting operational growth through research, market analysis, and project development.

• Manage and maintain assets, including vehicle registrations, title management, and bills of sale
• Conduct insurance audits to ensure all vehicles and equipment are on current policies
• Handle company phones, tablets, and computers, ensuring they are in working order
• Assist in the sale and trade-in of equipment as needed
• Manage regulatory compliance, maintain a calendar for all reporting requirements and their deadlines
• Archive and manage documents, ensuring they are readily accessible and disposed of when required
• Complete forms and credit applications as needed
• Assist in the research and development of new products and markets to facilitate growth
• Support the grant application process to aid in company growth
• Assist in the development of marketing plans to increase company value and positive community impact
• Support project development, particularly in regards to regulatory compliance and permitting
• Assist in the production of the company newsletter and ensure deadlines are met
• Facilitate employee functions and team development initiatives
• Handle office management tasks, including supply procurement and general organizational needs.
• Exceptional skills in ADP
• Financial Services
• Proficiency in using Cisco Webex Meetings for virtual collaboration
• Experience with Concur expense management system
• Demonstrated expertise in using CRM software for customer relationship management
• Proficiency in Kronos Timekeeping System for efficient time management
• Experience with About Time software for effective project management
• Excellent skills in Calendar Management to organize and schedule appointments
• Strong Communication skills for effective liaison with internal and external stakeholders
• Expertise in handling Conference Calls and ensuring seamless communication
• Ability to manage Correspondence professionally and timely.