Administrative Assistant

We are offering a short term contract employment opportunity for an Administrative Assistant in Dorchester, Massachusetts. The main function of this role is to provide a range of administrative tasks within our office environment, focusing on managing customer applications, maintaining records and resolving inquiries.

• Accurately process customer applications and maintain their records
• Handle phone calls and email correspondence professionally
• Effectively manage data entry tasks, such as work orders and applications
• Maintain an organized filing system for easy access to documents
• Keep tenants updated about the status of ongoing matters
• Provide additional administrative support to the Property Manager as required
• Collect required information to assess eligibility
• Process maintenance work orders and maintain relationships with vendors
• Prepare and send out communication materials (letters, emails, etc.) to residents
• Use basic office skills to ensure smooth operation of the office • Minimum of 3 years of experience in an administrative role
• Proficiency in basic office skills such as data entry, filing, and handling mail
• Experience in managing work orders, including tracking and fulfillment
• Excellent communication and interpersonal skills for liaising with various departments
• Proficiency in using office software including Office Suite (Word, Excel, PowerPoint)
• Strong organizational and time management skills
• Ability to multitask and prioritize tasks in a fast-paced environment
• High attention to detail and problem-solving skills
• Proactive and able to work independently with minimal supervision