Executive Assistant

We are in search of an Executive Assistant to lead the re-build efforts of a recent transplant to Coconut Grove, Florida. The role entails providing executive support in a well-structured and timely manner. You will be dealing with a diverse set of tasks that assist our growing portolio.

Responsibilities:

• Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Perform administrative and office support, such as typing and proofreading correspondence, making copies, and creating presentations.
• Use QuickBooks to manage company's financials and prepare reports for executives.
• Ensure efficient and effective communication between the CEO and other company departments.
• Implement and monitor programs as directed by management, and see the programs through to completion.
• Generate memos, emails, and reports when appropriate.
• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines.
• Maintain office supplies by checking inventory and order items.
• Respond to questions and requests for information.
• Proven experience as an executive assistant or other relevant administrative support experience.
• Proficient in the use of QuickBooks.
• In-depth understanding of entire MS Office Suite.
• Ability to organize daily tasks efficiently.
• High level verbal and written communications skills.
• Discretion with personal and confidential information.
• Ability to multitask and prioritize tasks.
• Excellent time management skills.
• Knowledgeable in all office management procedures and systems.
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Sensitivity to confidential matters.
• Strong problem solving skills.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
• Ability to work independently and as part of a team.
• High level of professionalism and strong work ethic.

INTERESTED CANDIDATES SHOULD APPLY AND CONTACT STEFANIE FURNISS at 786-897-7903