Office Manager - Robert Half

We are looking for an Office Manager to join our team in Mountain View, California. In this role, you will be responsible for overseeing the overall office operations, executing strategic planning and coordination of day-to-day activities. This position offers a long term contract employment opportunity in the industry.

• Oversee and manage overall office operations to ensure smooth and efficient workflow
• Assist in strategic planning and coordination of day-to-day activities to align them with the company's goals and objectives
• Supervise the maintenance, and allocation of office space, supplies, and equipment, including regular inventory checks and reordering of supplies as needed
• Recruit, train, and supervise administrative staff, distribute responsibilities accordingly and evaluate their performance
• Establish, implement and enforce policies and procedures consistently
• Collaborate with the IT department to manage office technology, ensuring its optimal use, overseeing troubleshooting, system updates, and regular maintenance
• Plan, coordinate, and execute internal and external events, including team meetings, seminars, and employee engagement activities
• Manage and coordinate with various departments, prepare and present reports to top executives, and implement measures for improvement as needed
• Use various software systems such as 'Accounting Software Systems', 'ADP
• Financial Services', 'Concur', 'CRM', 'Dentrix Dental Software', 'About Time', 'Accounting Functions', 'Accounts Payable (AP)', 'Accounts Receivable (AR)', 'Answering Inbound Calls', 'Administrative Assistance', 'MS Office', 'Catering', 'Booking Conference' to efficiently perform tasks.
• Must hold a minimum of 3 years of experience in an Office Manager role or similar
• Proficient in Accounting Software Systems and ADP - Financial Services
• Ability to use Concur, CRM, and Dentrix Dental Software effectively
• Familiarity with About Time software
• Strong knowledge of Accounting Functions, Accounts Payable (AP), and Accounts Receivable (AR)
• Capable of Answering Inbound Calls and providing Administrative Assistance as required
• Proficient in MS Office suite including Word, Excel, PowerPoint, and Outlook
• Experience in Catering and Booking Conference rooms for meetings and events
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize work according to business needs
• High level of attention to detail and problem-solving ability
• Ability to work independently and as part of a team
• Strong decision-making skills and ability to handle confidential information
• Proven leadership skills with experience supervising a team.