Receptionist 5

We are offering a long-term contract employment opportunity for a Receptionist 5 in Miami, Florida. In this role, you will be expected to provide comprehensive administrative support, handle information requests, conduct research, and perform various clerical functions.

Responsibilities:

• Welcome visitors, direct them appropriately, and answer any queries they may have
• Manage telephone or console switchboard operations, ensuring efficient communication
• Receive and dispatch packages via courier services
• Monitor and maintain a visitor log or call record, providing security passes or badges as needed
• Oversee the reservation system for a small conference center, ensuring smooth operations
• Supervise conference room and amenity lounge reservations, ensuring optimal utilization
• Perform clerical tasks such as typing and filing documents
• Maintain the boardroom schedule and equipment, ensuring availability and readiness
• Collect certificates of insurance and archive these for future reference
• Review insurance certificates for compliance, ensuring adherence to standards
• Use computer applications such as Microsoft Word, Excel, and PowerPoint to facilitate administrative tasks
• Ensure confidentiality and organization of information
• Provide additional administrative support as needed, including photocopying, binding books, and preparing mailers. • Proven experience in Customer Service is essential
• Proficiency in Microsoft Excel is required
• Knowledge of Accounts Payable (AP) processes is a must
• Familiarity with Compliance protocols is necessary
• The ability to conduct thorough Research is needed
• Proficiency in Microsoft Word is required
• Insurance industry knowledge would be a benefit
• Supervisory skills are advantageous
• Familiarity with the software 'About Time' is desirable
• Previous experience in Receptionist Duties is preferred
• Knowledge of Security protocols is a plus
• Typing skills are essential
• Previous experience in Clerical Duties is preferred
• Proficiency in Filing and archiving is necessary
• Proficiency in Microsoft PowerPoint is desirable
• Understanding of Conductivity principles is a plus
• Experience in handling Reservations is preferred
• Strong Interpersonal Skills are essential
• Ability to operate Photocopy machines is necessary
• Excellent Written Communication skills are required
• Experience with Courier Services is a plus
• Archiving skills are required
• Familiarity with Switchboard Operations is preferred
• Experience in handling Visitors in a detail oriented setting is needed
• Proficiency in various Computer Programs is required