Program Coordinator, Campus Engagement

Overview:

Each of OCE’s programs engages thousands of Princeton community members and requires high-touch support, planning and organization. The Program Coordinator’s responsibilities include program development and implementation, registration software management, research, coordinating with campus partners, communications design and calendaring, University-wide coordination, and student worker supervision.

Full consideration will be given to candidates who complete the application, including providing a resume and cover letter, by February 28, 2025. The position will remain open until filled.

Responsibilities:

• Assist the Executive Director and Associate Director in determining the programmatic objectives and direction of all aspects of Wintersession
• Serve on Wintersession Advisory Committee and build relationships with members; oversee the Logistics and Communications sub-teams
• Assist with facilitating and analyzing data from Wintersession focus groups throughout campus
• Build partnerships across campus with faculty, staff, and students (undergraduate and graduate) and support partners as they determine what sessions they want to lead
• Help identify other programmatic opportunities (existing or new) that engage the campus community broadly, in addition to the two-week Wintersession
• Program Planning, Implementation and Evaluation—40%
• Assist with developing Wintersession call-for-proposals process and facilitate outreach activities, including for incoming undergraduates and graduate students
• Recruit faculty, staff, and students, and student groups to take part in Wintersession, Princeton Research Day, and Community Care Day
• Lead Wintersession OCE-led evening event programming
• Lead programming and event logistics of Princeton Research Day and Community Care Day
• Assist the Associate Director in managing activities of the Peer to Peer Collective (including retreats, cross-trainings, and end of year award ceremonies)
• Assist the Associate Director in managing all contracts, payments and reimbursements and internal financial management for all OCE initiatives
• Assist with program evaluation for all OCE initiatives
• Serve as the office liaison for initiatives including Princeton Previews, First-Year Students Orientation and Incoming Graduate Students Orientation events

• Collaborate with Operations & Logistics Coordinator as office point-of-contact for OIT, ISS, Conference and Event Services and other event coordination offices for all OCE initiatives’ programming needs
• Partner with Operations & Logistics Coordinator on logistics for the two-week Wintersession and other campus engagement programming (room reservations, media needs, troubleshoot cancelled sessions, etc.)
• Manage student worker tasks in Wintersession’s registration software, MyPrincetonU
• Manage the Wintersession proposal submission process for Wintersession Super-partners (campus partners with 5-or-more offerings) and community partners.

• Create and maintain a social media editorial calendar and communications plan for all of OCE’s initiatives
• Serve as office’s social media liaison on the Social Media Directory, manage office Instagram account and content
• Liaise with the Office of Communication for Wintersession photography and videography coverage
• Lead content creation for Wintersession and campus engagement communications and social media content including design and distribution
• Oversee office’s website content and updates
• Manage tasks of any contract photographers, videographers, and graphic designers
• Lead all OCE merchandise design, purchasing and distribution

• Manage interview process, hiring and onboarding for 5-8 undergraduate and graduate student Fellows during the school year and 8-10 additional Office Assistants just prior to and during Wintersession
• Create agendas for team meeting, manage student workers’ tasks, and create team-wide systems for the summer, academic year, and Wintersession
• Oversee timesheet approval and serve as the office’s Student Employment liaison
• Additional Responsibilities
• Serve as office representative on key University committees

Qualifications:

ESSENTIAL QUALIFICATIONS:

• Bachelor’s Degree with at least 3-5 years of related professional experience.
• Familiarity with a University setting and student programming. Entrepreneurial spirit and the ability to think creatively and take initiative in a dynamic environment.
• Strong organizational skills and experience with orchestrating multiple complex programs to fruition within the same timespan
• Ability to take direction, receive constructive feedback; to work in a dynamic and collaborative environment; and to tolerate ambiguity in a fluid working process.
• Proficiency in the Microsoft Office suite of applications, web-browsers, and social media,; willingness and ability to learn new software applications for website content management and university financial and database systems.

PREFERRED QUALIFICATIONS:

• Master’s degree with 4-6 years of related professional experience.
• Educational background in college student personnel, higher education administration, or other related field.
• Experience with creative educational program development, including program planning, implementation, and assessment.
• Familiarity with CampusGroups software

KNOW YOUR RIGHTS

1. 25

Eligible for Overtime: No

Benefits Eligible: Yes

Probationary Period: 180 days

Essential Services Personnel (see policy for detail): No

Physical Capacity Exam Required: No

Valid Driver’s License Required: No

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