Office Manager - ref. e96502803

Robert Half has a new direct-hire opportunity for an Office Manager. We're looking for a proactive addition to play a critical role in managing both the administrative and bookkeeping functions for a company in the Timonium, MD area.

Key Responsibilities:

Bookkeeping Functions:

• Manage accounts payable and receivable, including processing invoices, payments, and expenses.
• Assist in the preparation of financial reports, budgets, and forecasts.
• Work closely with external accountants
• Monitor cash flow, budgeting, and financial planning for the office.
• Ensure compliance with financial regulations and company policies.

Administrative Functions:

• Manage the daily operations of the office, including maintaining office supplies, scheduling meetings, and coordinating office events.
• Serve as the first point of contact for clients, vendors, and employees, handling inquiries, and directing them to the appropriate parties.
• Maintain and organize physical and digital files, ensuring that all records are up-to-date and easily accessible.
• Coordinate travel arrangements, accommodations, and itineraries for staff as needed.
• Assist in the preparation of reports, presentations, and correspondence.
• Oversee the maintenance of office equipment and facilities, liaising with vendors for repairs or services as required.
• Implement and maintain office policies and procedures to ensure efficiency and compliance.

Qualifications:

• Proven experience as an Office Manager, Bookkeeper, or in a similar administrative role.
• Proficiency in bookkeeping software QuickBooks and Excel
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving skills and the ability to work independently.
• A degree in Business Administration, Accounting, or a related field is preferred but not required.