Accounting Assistant

Overview:

The Fiscal Assistant will provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts under his or her control.

Responsibilities:

Ongoing processing of all payables:

• Organize, print scan, and file all payables processed by Accounts Payable/fiscal assistant.
• Maintain and manage invoices within Accounts Payable Email.
• Prepare/assist in preparation and organization of all audit requests for disbursements.
• Prepare/assist in preparation and organization of quarterly documentation required for Abbott reports
• Create all new files required for new fiscal year, and organize, box and move to storage all old documentation.
• Create new binders for Accounts Payable and Receivable for new fiscal year, including rotating old files in storage.
• Create all new folders for Bank reconciliations and rotate old files in storage.
• Assist with accounts receivables check and cash deposits, both electronically or physically; file documentation appropriately.
• Maintain accounting spreadsheets and organize all gift cards for agency.
• Assist with calculation and reporting of in-kind donations.
• Assist with ordering office supplies and management of inventory.
• Assist with monthly reconciliation of agency EZ-Pass Administration.
• Assist with monthly Verizon and Amex reconciliation.
• Perform other general accounting clerical duties, as assigned, and provide backup coverage for other accounting functions when appropriate.

Qualifications:

High School, Associates Degree in business administration preferred. Demonstrated experience working in non-profit fiscal department preferred.