Executive Assistant

Job Description

Reports To: President and CEO, Embrace Boston

FLSA Classification: Exempt FTE:1

Reimagine What's Possible

Our mission is to dismantle structural racism through our work at the intersection of arts and culture, community engagement, and research and policy. We aim to create impactful change that promotes racial and economic justice in our city.

Vision:

We envision a radically inclusive and equitable Boston where everyone belongs, with a particular focus on ensuring that Black communities prosper, all grounded in joy, love, and well-being. Our vision is for a city that enables all its residents to thrive, free from barriers and rich in opportunities.

Position Summary:

This role offers a unique opportunity for individuals passionate about racial justice and looking to be part of a dynamic and entrepreneurial environment.

This position is an unparalleled opportunity for those deeply committed to racial justice and aspiring to thrive in a vibrant, entrepreneurial setting.

• Project manage the President and CEO’s workload by scheduling all meetings and holding final responsibility for managing the President and CEO’s daily calendar and logistics;
• Screen President and CEO emails and calls aligned with organizational priorities, responding in a timely manner and/or passing along to appropriate team members;
• Works with the Chief of Staff to create, edits and formats various types of documentation and complex correspondence, including letters, meeting minutes and agendas, reports, publications and statistical data;
• Provide administrative, strategic and logistical support to a rapid flow of projects and fundraising efforts; and
• Provide administrative and project management leadership for internal and external meetings and events, including Advisory Board meetings and fundraising events.
• Provides administrative support to Board of Director meetings
• Is a key member of the advancement team and supports salesforce, some grant writing, and database management
• Expectation to attend events with the CEO that will fall during or after traditional business hours.

• Participates in various Embrace Boston internal meetings, including program planning, development, resource utilization, and scheduling;
• Performs other duties as assigned related to Embrace Boston's mission or to support coalition partners, funders, or other stakeholders; and
• Individuals assigned to this position may perform other duties as assigned.

Qualifications

Preparation, Knowledge, Previous Experience:

• At least 3-5 years of relevant experience or in a role with transferable skills.

Skills, Abilities, Competencies:

• Exceptional project management skills, extremely well-organized and strong attention to detail so there is confidence that work will not need to be double checked for accuracy.
• High degree of professionalism, customer service, and organizational skills with the ability to work independently and with a team.
• Excellent written and oral communication skills; demonstrated experience communicating with a wide range of audiences and able to present key information in an engaging way in terms of both language and visual presentation;
• Curiosity about and interest in research; can quickly uncover facts and interested in pursuing additional information with focus and ability to draw insights from what is relevant;
• Resourcefulness in approaches to designing solutions, building relationships, and solving problems;
• Eager to understand what is going on in the organization in order to make sound recommendations and choices for how to prioritize the President and CEO’s time;
• A can-do and will-do attitude, i.e. no task is too high level nor too basic;
• Strong interpersonal skills and ability to build effective relationships;
• Experience in using Salesforce or a comparable database, Zoom, mass email marketing systems as well as the ability to learn new software;
• Passion for continuous learning and development;
• Excitement about and ability to make order out of ambiguity;
• Passion for racial and economic justice.
• Comfortable working with evolving priorities and timelines.
• Ability to balance attention to process, results and relationships;
• Proficient in Google applications (Drive, Docs, Sheets, Gmail) and Microsoft Office Suite (Word, Excel, PowerPoint); and
• Preference for a deep awareness, understanding, and connection to the Boston community, including connections to community-based organizations and leaders.

• Ability to work at workstation for long periods of time;
• Ability to use a keyboard for extended periods of time; and
• Ability to work in office five days a week.

The content is intended to describe the general nature and level of work performed by persons assigned to this job. It is not intended to constitute an exhaustive list of all responsibilities and duties required.

If any, reasonable accommodation will be determined by management in consultation with the employee on a case-by-case basis.

This job description is intended to be general and may be revised from time to time. At management's discretion, the employee may be assigned different or additional duties from time to time.