Executive Administrative Assistant - Robert Half

We are offering a direct permanent employment opportunity for an Executive Administrative Assistant in Los Angeles, California. As an integral part of our team, your role will primarily involve providing comprehensive support to our executives and ensuring the smooth operation of our office.

• Manage calendars of executives and coordinate schedules for efficient operations
• Schedule and prepare materials for meetings to facilitate effective communication
• Handle travel arrangements to ensure seamless journeys for executives
• Respond to inbound calls and inquiries, providing high-quality service
• Manage relationships with vendors to ensure smooth operations
• Facilitate executive meetings and presentations, ensuring all necessary materials are prepared
• Maintain a high level of confidentiality in all interactions
• Order and manage office supplies to ensure a well-stocked and efficient workspace
• Oversee the distribution of mail and the organization of documents
• Ensure all appointments and deadlines are met, maintaining an organized daily schedule.
• Minimum of 2 years of experience in an executive administrative assistant role or similar
• Proven ability to manage calendars effectively, prioritizing meetings and appointments
• Experience with ordering office supplies and maintaining inventory
• Ability to follow and manage a daily schedule efficiently
• Experience coordinating schedules for multiple executives
• Demonstrated capability to manage vendor relationships effectively
• Experience in organizing and preparing for executive meetings
• Ability to assist with executive presentations, including slide preparation and meeting materials
• Experience in supporting multiple executives concurrently
• Proven ability to handle inbound calls professionally, answering inquiries in a timely manner
• Experience in coordinating travel arrangements for executives, including flights, hotels, and ground transportation.