Executive Coordinator - Human Resources

Our enduring relationships with our tenants and partners are critical to our success and have made us generations of builders, building for generations. We build, own, and operate many of the world’s most innovative and efficient buildings. We create value for our tenants and partners by developing sustainable residential and commercial properties in which people live, work, and thrive.

Overview:

Professional judgment, tact, flexibility, timeliness, attention to detail and the ability to multi-task, while prioritizing a complex workload is expected.

Responsibilities:

• Proactively anticipate needs of Executive Vice President’s calendar, meetings, projects and support needed with a strategic and thoughtful approach.
• Efficiently manage the Executive Vice President’s meeting heavy calendar.
• Manage professional communication and corporate correspondence by answering calls, taking messages or forwarding to the appropriate party, and typing correspondence.
• Communicate with internal and external stakeholders on behalf of the Human Resources department via email correspondence and companywide intranet announcements.
• Schedule, organize, and provide support with meetings, conference calls, travel, and related logistics.
• Prioritize, organize, prepare, and distribute internal/external documents including memoranda, letters, reports, presentations, confidential information, general correspondence, etc.
• Plan and coordinate team meetings including preparation and circulation of meeting materials, including agendas and meeting minutes.
• Organize and prioritize large volumes of information, calls and support projects / initiatives.
• Be first point of contact for all related inquiries/questions and respond in a timely manner.
• Act as a liaison with cross functional departments and external parties, including high-level staff such as Chairperson, President, Chief, Executive Vice Presidents, Senior Vice Presidents, and Vice Presidents.
• Perform tasks on behalf of Executive Vice President while maintaining utmost discretion and the highest level of confidentiality.
• Proactively identify and escalate potential issues that may arise within projects, and find effective/creative solutions to mitigate risk.
• Understand the complex projects and initiatives within the Executive Vice President’s purview; ensuring they are kept abreast of misalignments, bottlenecks, while handling with tact, initiative and diplomacy.
• Assist the Executive Vice President in preparing presentations, agendas, minutes, and various presentation materials.
• Sort, review, and analyze invoices and provide summaries to the Executive Vice President as necessary.

Qualifications:

• High School Diploma/GED equivalent required. College Degree or relevant office administration program certification preferred.
• Minimum of 4 years of experience supporting Senior Level Executives required including experience with project management.
• Strong time management skills to handle multiple assignments, with a high degree of accuracy and take initiative to meet deadlines.
• Excellent judgment and ability to handle highly confidential information and materials with discretion.
• Outstanding ability to organize complex schedules in a high-pressure environment.
• Ability to interact effectively with diverse groups and relationship building skills.
• Effective team communication skills to work both independently and in team settings, as needed.
• Excellent attention to detail and strong organizational skills.
• Effective oral and written communication skills, to easily convey purpose and confidentiality , while being able to communicate in writing and edit communications on behalf of Executive Vice President and Human Resources department.
• Professional and calm demeanor with a resourceful, can-do attitude.
• Experience working in Human Resources and/or Legal a plus.
• Advanced proficiency in Microsoft Office applications (i.e. Word, Excel, Outlook, and PowerPoint)
• Knowledge of Airtable Software or demonstrated ability to learn data management software a plus.
• Knowledge of Microsoft Project or demonstrated ability to learn scheduling software a plus.
• Knowledge of SABA or performance management systems, a plus.
• Multitasking and ability to maintain Executive Vice President on task with her daily meetings.

Salary Range: $80,000 - $100,000

The Durst Organization seeks to build a diverse and inclusive workplace and encourages candidates of all backgrounds to apply. We provide equal employment opportunities to all applicants without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, disability, veteran status or any other protected category under federal, state and local law.