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1. 02265

Open to General Public

Job Announcement

Performs other duties as assigned to support all appropriate functions for the Food Access Program.

Duties include:

• Assists in collecting, preparing and reviewing required documents for the local, state, and federal audit of all programs encompassed in the Food Access Program.
• Serves as a subject matter expert and reviews required documents to ensure compliance with local, state, and federal regulations to maintain the Food Access Program’s role in the larger food system
• Determines site eligibility for FAP programs based on the USDA’s eligibility criteria
• Extensively coordinates with budget, finance, and procurement teams while assisting in the collection and reconciliation of monthly breakfast, lunch, and PM snack reports for all FAP sites using multiple systems that aggregate and submit the data to Virginia Department of Health and Virginia Department of Education.
• Manages multiple contracts with state agencies and vendors, monitoring for compliance and adherence to federal and local guidelines.
• Provides guidance to and collaborates with the Budget and Finance team to create and maintain the budget for all programs within the Food Access Program.
• Leads the coordination of the Summer Food Service Program to include collaboration with other departments, agencies, and non-profit partners, training non-profit staff at the site, and providing technical assistance.
• Extensive project management to include state applications, audits, and the Summer Food Service Program
• Recruits, hires, trains, and supervises other analysts
• Supports food related initiatives and agenda-setting processes to advance shared goals and action on the county and region’s food systems to promote access and reduce food insecurity.
• Compiles United States Department of Agriculture (USDA) claim reports from data gathered in collaboration with budget, finance, and food programs.

The successful candidate will have:

• Knowledge of departmental operations, processes, and procedures.
• Knowledge of Virginia Department of Health, Virginia Department of Education, and federal USDA nutrition program regulations.
• Knowledge of capabilities of information technology software, hardware, and network communication technology.
• Ability to analyze and evaluate administrative processes and procedures for automation purposes.
• Ability to train employees in state and federal regulations.
• Knowledge of the mission, goals and objectives of the Food Access Program.

Note: The assigned functional areas of the position are contract management and compliance, budget development, and/or data management.

Illustrative Duties

• Independently designs, develops, and coordinates ongoing department programs and special projects;
• Performs a wide range of professional-level management work for more than one broad administrative function including complex analysis and diverse project management in a lead capacity;
• Coordinates and manages the work of administrative, para-professional, and/or professional-level staff in the day-to-day activities of selected projects. Plans, organizes, and coordinates changes to the policies, procedures, or processes related to multiple administrative functions (financial, procurement, budget, human resources, contract or grants administration, information technology systems, etc.);
• Plans and conducts or oversees studies or research activities to ensure program quality, determine unmet needs or ensure efficacy of existing programs;
• Provides guidance, recommendations, and advice to departmental managers;
• Serves on committees, task forces, and management teams to evaluate the effectiveness and efficiency of existing management/administrative systems;
• Writes, edits, and finalizes reports and presentations and presents findings and recommendations to department senior managers.

Required Knowledge Skills and Abilities

• Considerable knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned;
• Considerable knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
• Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
• Ability to identify possible solutions for solving business problems;
• Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;
• Ability to make oral presentations to department management, other departments, or the public;
• Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration;
• Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
• Ability to supervise and train staff;
• Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring and evaluating performance, and supporting training and development planning.

Employment Standards

(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four-year college or university with a bachelor's degree in field related to the assigned functional area; Plus four years of professional work experience within the functional area.

The appointee to this position will be required to complete a criminal background check and a Child Protective Services Registry check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Experience working in social services, human services, or other community-based service delivery setting.
• Experience with federal nutrition programs such as USDA Child and Adult Care Food Program, Summer Food Service Program and Fairfax County food resources and access challenges.
• Experience analyzing business data and processes related to state and local government systems.
• Experience writing/presenting program status reports which include trends and projections based on analysis and synthesis of information in a Human Services database.
• Experience with relational database concepts and structures, data extraction, and crystal reports.
• Knowledge and experience with the Microsoft Office Suite, to include Share Point.
• Excellent verbal and written skills.
• Experience as a trainer/mentor.
• Ability to explain technical terms and processes to staff and the public using non-technical language.

All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE: Panel Interview and may include a practical exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.

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