Administrative Assistant (Temporary Position)

Overview:

ABOUT THE POSITION

VHB’s Raleigh, NC office is home to over 100 professionals providing traffic engineering, transportation planning, site civil engineering, and environmental services.

We are looking for a temporary Administrative Assistant to join our dynamic team. The ideal candidate will play a vital role in supporting daily business operations and ensuring efficient office management.

This is a temporary full-time position anticipated to last from late August to early January 2025, spanning approximately 4 months.

• Collaborate with local leadership, staff, and committees to foster a positive office culture and boost team morale.
• Uphold VHB’s brand by fostering a welcoming atmosphere for both employees and guests, while ensuring that all common areas are presentable and run in an efficient and professional
• Support daily operations with regards to supplies, equipment, and food orders.
• Provide clerical administrative support to office personnel, such as answering phone calls, responding to emails, and assisting with project management and marketing documents, including official correspondence and presentations, plus occasional travel arrangements.
• Assist with logistical organization and setup for meetings, including basic technical troubleshooting of conference rooms/phone systems.
• Perform basic financial functions with accuracy, integrity, and discretion, including check issuance, utilization of company credit card, and receipt management.
• Event planning on/off site for holidays, fundraisers, and
• The ideal candidate must be available to work 8:00am to 5:00pm with the possibility of overtime and occasional after-hours assistance for events.
• All other job duties identified by the Managing Director and Office Manager

Minimum Qualifications:

• High school diploma or equivalent
• 2-5 years of related professional work experience in an office setting
• Must have a valid driver’s license with the ability to run errands outside of the office.

Preferred Skill Sets:

• Excellent administrative skills
• Extremely organized and focused with keen attention to detail
• Strong analytical and problem-solving skills
• Propensity for multi-tasking
• Capacity to work effectively both independently and collaboratively within a team
• Robust verbal and written communication
• Ability to act with discretion, tact, and professionalism in all situations
• High degree of flexibility and adaptability
• Strong leadership skills
• Proficient in Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams)

Preferred Qualifications:

• Associate’s degree in business administration or related field
• Experience working with multi-disciplinary engineering firm a plus
• Notary Public certification a plus

Hiring Salary Range: The estimated hiring salary range for this position is $21/hr to $24/hr. The final compensation will be based on a variety of factors such as individual qualifications, education, and experience.

Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment.

Our people make us great! VHB provides a differentiating employee experience, which includes:

• Diverse and inclusive culture of collaboration and innovation
• Opportunity to work on complex, transformational projects
• Community and social responsibility as sustainable stewards
• Focus on learning, development, and career growth
• Best-in-class benefits, including flexible, hybrid workplace

We are consistently rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We’re growing, and we hope you’ll join us!

VHB is a proud Affirmative Action and Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of diversity, equity, and inclusion—supported by deep-rooted core values, one of which is diversity. All individuals receive consideration for employment based on their qualifications without discrimination for race/ethnicity, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, pregnancy, marital status, or any other basis protected by law.

#LI-DF1