Administrative Assistant

This role offers a contract to hire employment opportunity.

• Adherence to and implementation of all policies and procedures.
• Assist in providing and coordinating services to residents, families, and guests.
• Solve problems faced by residents and staff.
• Draft and edit written documents ensuring correct spelling and grammar.
• Maintain an environment that is customer-friendly and values the uniqueness of each individual.
• Conduct tours as needed and assist residents with mail.
• Prepare reports and data required for meetings and assist with budgeting.
• Respond to resident emergencies; provide first-aid assistance and notify relevant staff.
• Ensure safety when working with equipment and report all hazardous conditions and equipment malfunctions/breakdowns immediately.
• Assist in outside marketing and support the philosophy and code of ethics of the facility.
• Attend staff meetings and required in-services.
• Perform any and all duties as requested by Supervisor or Administration. • Proficiency in Administrative Assistance tasks including managing schedules, coordinating meetings, and handling correspondence.
• Ability to Draft Documents such as memos, letters, reports, and other official communications.
• Experience with Procedure Documents, including creating, maintaining, and updating procedural manuals and guidelines.
• Ability to perform Receptionist Duties including answering phones, greeting visitors, and scheduling appointments.
• Knowledge of Real Estate - Leasing procedures and regulations, including tenant relations and lease negotiation.
• Familiarity with Fair Housing laws and regulations, ensuring non-discriminatory practices in all real estate activities.
• Strong communication skills, both written and verbal, for effective interaction with team members, clients, and stakeholders.
• Demonstrated ability to work independently and as part of a team.
• Proficiency in using Microsoft Office Suite and other relevant software for administrative tasks.
• Excellent organizational skills with an ability to prioritize tasks and handle multiple assignments.
• High attention to detail and accuracy in all work outputs.
• Proven problem-solving abilities with an aptitude for identifying and resolving issues efficiently.
• Professional demeanor with a commitment to providing excellent customer service.