Louisville - Administrative Assistant

The Administrative Assistant role is onsite, Monday - Friday: 8 AM - 5 PM.

Responsibilities:

• Manage and process various payment requests, including staff and volunteer travel expense reports, grant payments, and contract disbursements
• Maintain accurate records and perform data entry tasks in the company database
• Provide logistical/travel support for meetings, which includes arranging contracts, travel, hotels, and meeting packets
• Manage email correspondence and respond to numerous communications daily
• Coordinate and plan meetings and events, ensuring all necessary resources and supplies are prepared
• Utilize Microsoft Office Suite to draft correspondence, schedule appointments, and perform mail merge tasks for letters and labels
• Take and distribute detailed notes during meetings
• Review, sort, and process various documents and forms
• Balance and multitask between different priorities to meet deadlines
• Proficiency in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, and Outlook
• Experience in data entry and maintaining databases
• Skilled in Email Correspondence and composing professional messages
• Ability to schedule appointments and manage calendars effectively
• Knowledge of Mail Merge and ability to generate mass mailings
• Experience in recording and transcribing meeting minutes
• Familiarity with preparing and managing expense reports
• Capability to coordinate meetings including logistics, attendees, agendas, and follow-ups
• Experience working in a non-profit organization is preferred
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to handle multiple tasks and prioritize effectively
• High level of discretion and confidentiality
• Team player with a positive attitude and strong interpersonal skills