HR/Payroll Specialist

We are looking for a Payroll Specialist to join our team in Santa Clara, California. This role offers a contract to hire employment opportunity in the HR and Payroll industry. As a Payroll Specialist, you will be handling various payroll and HR duties such as processing semi-monthly payroll, maintaining payroll records, and liaising with benefits administrators.

• Process semi-monthly payroll using the ADP portal.
• Maintain accurate payroll records on the ADP portal for both US and International Subsidiaries.
• Handle deductions for benefits such as 401K, Medical FSA, and employee benefits during payroll processing.
• Coordinate with 401K Administrator/Charles Schwab on record keeping of loans and rollovers.
• Calculate and maintain vacation and end of services balances.
• Handle new enrollments for Medical, Dental, Vision benefits deduction.
• Respond to inquiries from government agencies such as IRS, EDD, SSI.
• Maintain Employee Stock Options files, Option plans, and options exercised packages.
• Handle incoming resumes and new hire employee packages.
• Coordinate with recruiting agencies and local University recruiting administration.
• Liaise with Legal Agency for H-1B visa and green card process.
• Handle employment verification.
• Maintain Company’s Organization Chart and Company Policy manual, process, and procedures.
• Reconcile payroll expenses, taxes, and deductions accounts.
• Post ADP payroll entries via QuickBooks file upload.
• Generate monthly headcount reports and provide payroll/HR data for census report and year-end audit report. • Proficiency in Accounting Software Systems
• Experience with ADP - Financial Services
• Familiarity with ADP Workforce Now
• Knowledge of Ceridian and Dayforce systems
• Experience in 401k - RRSP Administration
• Proficiency in About Time software
• Understanding of Accounting Functions
• Experience in Auditing
• Proficiency in Benefit Functions