[ref. v76059701] Executive Assistant

We are seeking an Executive Assistant to join our team in the manufacturing industry located in Parsippany, New Jersey. This role offers a contract to hire employment opportunity where you will be supporting various tasks and functions. As an Executive Assistant, you will play a key role in maintaining the smooth operations of our team, managing calendars, coordinating meetings, and handling various forms of correspondence.

• Facilitate efficient communication within the team by managing correspondence and conference calls.
• Coordinate and schedule meetings, ensuring all parties are informed and prepared.
• Manage and maintain executive calendars, adjusting as necessary to accommodate changing priorities.
• Utilize Concur for various tasks, demonstrating proficiency and accuracy.
• Ensure effective and efficient office operations by managing various administrative tasks.
• Act as a liaison for the President, handling communications and schedules.
• Coordinate and manage multiple schedules and appointments, ensuring efficient time management.
• Maintain professionalism and confidentiality in all communications and interactions.
• Assist in the preparation and coordination of reports and presentations.
• Provide support for various projects as needed, demonstrating strong organizational skills and attention to detail. • Minimum of 2 years of experience as an Executive Assistant in the Manufacturing industry.
• Proficiency in using Concur software for expense management.
• Demonstrated ability in Calendar Management to organize executive schedules effectively.
• Excellent communication skills to liaise between executives and other staff members.
• Experience in managing Conference Calls including scheduling, set-up, and follow-ups.
• Aptitude for drafting, editing, and managing Correspondence on behalf of executives.
• Proven abilities in Meeting Coordination, including logistics, agendas, and minutes.
• Proficiency in Scheduling Appointments and managing executive calendars efficiently.