Administrative Assistant

Overview:

Work Arrangement: In-office

A Day in the Life:

A typical day as an Audit and OMS (Outsourced Managed Services) Administrative Assistant might include the following:

• Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks.
• Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.
• Utilize Engagement software and other online applications to complete a wide range of tasks.
• Prepare and assemble reports, company materials, and client documents as directed.
• Conduct math checks, proofing, and formatting of financial statements before they are processed.
• Assist with preparation of Audit and OMS engagement letters.
• Process client confirmations.
• Assist with job scheduling.
• Prepare invoices for Audit and OMS billers (partners).
• Arrange various meetings via conference calls, video conference and webcasts.
• Attend Audit and OMS departmental meetings and document discussion topics and action items as needed.
• Provide general administrative support to partners, senior managers, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and running errands.
• Assist other admin staff as requested by the Office Administrator.
• Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients.
• Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed.

Who You Are:

• You thrive in a high-volume, fast-paced work environment.
• You have strong multi-tasking skills.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You love collaborating and being part of a team, but also enjoy working alone with limited supervision.
• Flexibility to work additional hours if needed during peak periods of the year.
• You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.
• You are highly proficient in Microsoft Excel, as well as proficient in Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat. Power BI and Salesforce experience is a plus.
• You have a high school diploma and 5+ or more years of experience in administrative support.
• Experience in public accounting administration is a plus.
• You have strong written and verbal communication skills.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

Hear what our employees have to say about working at Eide Bailly.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Next Steps

For extra assistance in your job search journey, explore EB Career Resources—a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options.

Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

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