Administrative Assistant / Order Entry Specialist

We are providing a contract to permanent employment opportunity for an Administrative Assistant / Order Entry Specialist in Darien, Illinois. In this role, you will be managing various administrative tasks to support our team and ensuring smooth operations in our office.

Responsibilities:

• Manage digital and physical filing systems, ensuring they are maintained and up-to-date.
• Enter and process customer orders accurately and promptly, verifying all details including product, quantity, and pricing.
• Handle all incoming and outgoing correspondence, including emails and phone calls.
• Prepare various types of documents as needed, such as reports, invoices, and purchase orders.
• Schedule meetings and appointments, as well as maintaining team calendars.
• Oversee office supplies and place orders when necessary to ensure the office is well-equipped.
• Assist with coordinating travel arrangements and events.
• Perform additional administrative tasks as assigned by the team.

Visit roberthalf.gobenefits.net for more information.

• Proven experience in answering inbound calls professionally and promptly.
• Strong customer service skills with a customer-first mindset.
• Proficiency in data entry with a keen eye for detail and accuracy.
• Ability to manage email correspondence effectively and in a timely manner.
• Experience in handling both inbound and outbound calls.
• Advanced knowledge of Microsoft Excel for data analysis and report generation.
• Familiarity with Microsoft Outlook for managing emails, schedules, and contacts.
• Proficiency in creating presentations using Microsoft PowerPoint.
• Ability to create, edit, and format documents in Microsoft Word.
• Experience in scheduling appointments, managing calendars, and coordinating meetings.
• Knowledge of QuickBooks for managing financial tasks such as invoicing and expense tracking.
• Familiarity with e-Filing systems for efficient document management.
• Proven experience in order entry, ensuring accuracy and timeliness.