Administrative Support Specialist

Are you looking for an exciting opportunity to showcase your administrative skills and make a significant impact in a thriving company? Look no further! We are seeking an energetic and detail-oriented Administrative Support Specialist to join our team.

As an Administrative Support Specialist, you will play a crucial role in supporting the day-to-day functions of our office and ensuring the smooth operation of our business.

Responsibilities:

• Provide direct administrative support to our management staff, enabling effective and efficient office functions and business operations.
• Provide direct support of finance and billing operations such as Accounts Receivable and invoice management.
• Review and/or prepare various materials, documents, proposals, reports, and correspondence, ensuring accuracy and attention to detail.
• Assist management with projects and key initiatives, contributing to the achievement of company goals.
• File, scan, and index documents to maintain a well-organized and easily accessible database.
• Answer and direct phone calls, sort and deliver mail, and warmly greet guests to create a welcoming environment.
• Submit and reconcile expense reports, ensuring accurate and timely processing.
• Maintain office inventory supplies and replenish them as needed, anticipating the needs of our executive and managerial staff.

Requirements

Qualifications:

• One or more years of relevant work experience, demonstrating your proficiency in administrative support.
• High school diploma or equivalent required; college degree preferred.
• Proficiency in the Microsoft Office suite is essential, and experience with CRM and project management tools is required. You should also possess an aptitude for learning new software and systems.
• Strong attention to detail is a must, ensuring accurate and error-free work.
• A positive and professional work attitude that fosters collaboration and teamwork.
• Ability to multitask, prioritize effectively, and manage your time to meet deadlines.
• Comfortable working in a fast-paced environment and easily adaptable to changing circumstances.

Benefits

• Competitive salary, commensurate with experience.
• Employer paid healthcare, 401K with company matching, comprehensive benefits and excellent PTO package
• Hybrid work schedule
• Join a start-up environment with an innovative product in an exploding market
• Significant growth opportunity
• Working alongside the founders and executive staff

This position does not qualify for sponsorship.

This is an hourly, non-exempt position with a salary range between $18 - $22/hour.