Accounts Payable Clerk

You will also be expected to utilize various software tools for data analysis and reporting, and to contribute to compliance and auditing processes.

Responsibilities:

• Accurately process and review vendor invoices and payments.
• Handle inquiries and disputes with vendors, ensuring timely payments.
• Allocate expenses to the appropriate cost centers and general ledger accounts.
• Prepare and submit accurate sales tax reports for various jurisdictions.
• Ensure adherence to all tax laws and regulations, with a particular focus on construction exemptions.
• Maintain comprehensive records of tax-exempt statuses and generate reports for large sales projects.
• Participate in and contribute to technology-driven projects, such as system upgrades or transitions related to accounting software.
• Collaborate with other teams to implement process improvements using automation and accounting tools.
• Conduct independent research on industry updates, tax regulations, and process optimization, and propose actionable recommendations.
• Utilize construction-specific accounting software like Foundation Software for payables and job-cost accounting.
• Leverage Microsoft Excel and Microsoft Query for data analysis, reconciliation, and reporting.
• Support internal and external audits by providing the necessary documentation and reconciliation reports.
• Ensure all AP transactions comply with legal and corporate policies.
• Collaborate with project managers, finance teams, and external vendors to ensure accurate AP and tax processes.
• Effectively communicate findings, new policies, or process changes to the relevant stakeholders.
• Proficiency in Accounts Payable (AP) processes is essential
• Experience in performing Check Runs is required
• Strong skills in Microsoft Excel are necessary
• Familiarity with Foundation Software is a plus
• Knowledge of Tax Reporting procedures is highly desirable
• Ability to manage and resolve Complex Queries is crucial
• Previous experience in the Construction sector is beneficial
• Understanding of the Construction Industry is advantageous