Office Coordinator - Central Pharmacy

Overview:

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

Acts as a liaison to pertinent Corporate and Delivery Network partners, to ensure initiative milestones are met. Reviews associated non-salary and or capital budget allocation, to ensure accurate appropriation of expenses

EEO/AA/Disability/Veteran

Responsibilities:

• 1. Office Coordination: Facilitate office operations including facilities management, maintenance of departmental business continuity, contingency and disaster planning. Coordinate with most appropriate Corporate and Delivery network partners to ensure environment of care, operational efficiency and limited downtime of business operations. Review of associated safety and regulatory compliance requirement for all facility operations. Ensures staff education, creates development plan for life safety preparedness, and performs departmental auditing or simulation testing for proper facilities operations as appropriate. Participate in training of new and existing employee orientation on facilities policy and procedures. Ensure safe conditions for patients and employees during inclement conditions.
• 2. Operational Effectiveness: Develops, monitors and updates pertinent policies and procedure related to facilities and business continuity planning. Continuously advance the operational effectiveness and efficiency of the department through facility redesign, quality initiatives benchmarking, information systems and introduction of new technology. Provides guidance to departmental leadership to plan and monitor efficient systems for department operations and implement initiatives as appropriate. Serves as a liaison to the Office of Disaster Preparedness, Security and Life Safety. Maintains required data and creates reports and dashboards as required
• 3. Contract/ Supply Management: Provides assistance in the development and maintenance of vendor related contracts. Coordinate payment and purchase order creation as appropriate. Promote effective vendor engagement ensuring input is fully leveraged, issue resolution and vendor support as appropriate

Qualifications:

EDUCATION:

High School Diploma or equivalent required. Associate, bachelor’s degree or certification in project management or related fields is preferred but not required.

EXPERIENCE:

Five (5) years of experience in a multi-staff office involving coordination of staff, events, and administrative support experience required.

SPECIAL SKILLS:

Proficiency in MS Office (MS Excel, MS Outlook, and MS Teams)

Knowledgeable in office management responsibilities, systems, and procedures, and project management preferred.

ACCOUNTABILITY:

Monitor and consult with department leadership concerning departmental needs. Consistently demonstrates the values of the organization to support our mission and vision.).

Consistently demonstrates personal accountability and the values of integrity (doing the right thing), patient-centered (putting patients and families first), respect (valuing all people and embracing all differences), accountability (being responsible and taking action), and compassion (being empathetic).

COMPEXITY:

Utilizes knowledge of operation.

LICENSURE/CERTIFICATION:

Project Management preferred but not required.

Additional Information:

Work well under pressure and abiltiy to multi-task and work with multiple leaders in the Pharmacy on their calendars, schedules, presentations, travel plans, and more. High level professionals please apply. Excellent Benefits and amazing work culture.