Administrative Assistant

This role offers a long term contract employment opportunity.

• Manage the readiness of facilities, including room setups and breakdowns, and maintain office supply inventory levels.
• Act as the primary contact for facilities-related requests and provide front office coverage as required, including handling phone calls and routing them accordingly.
• Manage daily mail operations, including Fed Ex, UPS, and courier requests.
• Coordinate space reservations for workspaces and conference rooms using the hoteling software system.
• Support the team with client deliverables as needed, which may include scanning, printing, and mailing documents.
• Provide regular status updates to team members and stakeholders on all projects and related tasks.
• Assist with security access assignments and distribution of security badges, monitor employee status and make necessary updates to the security database.
• Coordinate internal meetings and events, including catering orders and setup.
• Perform basic maintenance and troubleshooting of standard office equipment, such as copiers, printers, A/V equipment, desktop devices, and kitchen appliances.
• Carry out other duties and special projects as assigned. • Minimum of 3 years of experience in an administrative role
• Proficient in answering inbound calls and handling inbound/outbound calls
• Strong customer service skills with a focus on delivering high-quality service
• Proven experience with data entry tasks and maintaining accuracy
• Ability to manage email correspondence professionally and efficiently
• Proficiency in Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word
• Excellent organizational skills with the ability to schedule appointments effectively
• Strong written and verbal communication skills
• Attention to detail and problem-solving abilities
• Ability to multitask and prioritize workloads in a fast-paced environment
• Team player with a positive attitude and strong interpersonal skills