Office assistant
OFFICE ASSISTANT -- IMMEDIATE OPPORTUNITY!
“A HOME for possibilities…” Downtown Rochester with Free Parking
NEW OPENING for a full-time Office Assistant, to support our apartment community at Southeast Towers in Rochester, NY. This multi-family apartment community is currently undergoing transformative rehabilitation. Successful candidates must have 1+ years office assistant experience; prior knowledge of leasing and affordable housing compliance a plus.Strong Microsoft Office skills (Word, Excel) needed; Boston Post/Yardi helpful. Bilingual a plus. Must be self-motivated, a team player, and able to multi-task; excellent organizational and time management skills a must. Excellent communication skills (written and verbal) required to interact with the visitors and residents at the community.
Responsibilities will include providing organizational overflow support for the fast-paced management office and providing excellent customer service to residents, visitors, contractors, and co-workers.
Responsibilities will include, but not be limited to:
- Answer multi-line telephone system, take accurate messages, screen and direct telephone calls for corporate office in a professional manner.
- Greet and screen incoming visitors in a professional manner and promptly notify appropriate person of visitor’s arrival.
- Process all incoming and outgoing mail promptly on a daily basis.
- Operate standard office equipment including: multi-line telephone system, facsimile machine, photocopy machine, postage meter, calculator and computer/printer, scanner.
- Compose, prepare and proofread correspondence, office memos and reports on computer and maintain confidentiality when required.
- Design and implement forms for use within office by applying knowledge of software applications and update as needed.
- Maintain files in an organized and accessible manner to include updating information, scanning cash receipts and other key documents, filing, purging files on a regular basis and creating new filing systems as needed.
- Maintain an organized office calendar and schedule meetings and appointments as needed.
- Order, purchase and maintain office supplies for the property.
Join our dynamic Conifer Realty Team -- Conifer is a nationally ranked, full-service real estate company specializing in the development, construction, management and ownership of high-quality, affordable housing communities. Since its inception in 1975, Conifer has grown considerably – currently owning and managing over 15,019 multifamily units representing over 220 apartment communities in New York, New Jersey, Pennsylvania and Maryland.
We are a professional, service-oriented organization with excellent benefits that include ongoing training, promotion from within; paid holidays, vacation & sick time; 401K with company match; medical, HSA, dependent care Flex account, dental, vision; company-paid life, short and long-term disability insurances; a wellness program, and a competitive salary commensurate with experience.
Conifer Realty LLC is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.
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