Executive Assistant - New York
About Rockefeller Capital Management:
Rockefeller Capital Management was established in 2018 as a leading independent financial advisory services firm. Originally founded in 1882 as the family office of John D. Rockefeller, the Firm has evolved to offer strategic advice to ultra- and high-net-worth individuals and families, institutions, and corporations from offices in 30 markets throughout the United States, as well as an office in London.The Firm oversees $151 billion in client assets as of December 31, 2024.
Position:
Rockefeller Capital Management is seeking a highly organized, proactive, and detail orientated Executive Assistant to provide high-level administrative support to the firm’s Chief Marketing Officer and Head of Strategic Partnerships & Community Impact.This role requires exceptional multitasking abilities, discretion, and the ability to work in a fast-paced environment while managing a broad range of responsibilities.
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements
- Coordinate and prioritize daily tasks, ensuring executives are well-prepared for meetings and events
- Prepare for various meetings, including conference room reservations, catering arrangements, meeting agendas and material prep
- Process expenses, invoices, and other documentation
- Act as a liaison between executives and internal / external stakeholders
- Create, maintain and archive documents in an organized filing system
- Assist in planning and executing events including logistics, venues, etc., as needed
- Manage special projects, as assigned
Qualifications:
- 5 + years of executive assistant experience, preferably within financial services
- High School diploma required, bachelor’s degree a plus
- Experience in a complex and fast-paced office is required
Skills:
- Proficiency in Microsoft Office Suite
- Strong organizational and project management skills with the ability to multitask
- Excellent verbal and written communication skills
- Ability to anticipate needs and proactively solve problems
- Experience handling confidential and sensitive information
- High level of professionalism and ability to build strong relationships
- Available to work overtime as needed
Compensation Range:
The anticipated base salary range for this role is $80,000 to $95,000. Base salary for the role will depend on several factors, including a candidate’s qualifications, skills, competencies, and experience, and may fall outside of the range shown.In addition, this role may be eligible for a discretionary bonus. Rockefeller Capital Management offers a comprehensive benefit package including health coverage, vacation time, paid leave, retirement plan, and more. Visit careers.rockco.com to learn more about additional opportunities and benefits offerings.
Disclosure:
Rockefeller & Co. LLC, Rockefeller Financial LLC, Rockefeller Trust Company, N.A., The Rockefeller Trust Company (Delaware), Rockefeller Financial Services, Inc. and all other subsidiaries of Rockefeller Capital Management L.P. (individually and collectively, “Rockefeller”) is an equal opportunity employer and does not discriminate on the basis of race, religion, sex, gender, sexual orientation, gender identity or expression, national origin, citizenship, age, military or veteran status, marital or partnership status, caregiver status, legally recognized disability, or any other basis protected by applicable federal, state or local law (“protected characteristics”).
Rockefeller Capital Management participates in the E-Verify program in certain locations, as required by law.