Receptionist

You will also be assigned a variety of clerical duties to support the office operations.

• Facilitate the meeting and greeting of clients and visitors.
• Attend to incoming phone calls and redirect them to the relevant staff members.
• Schedule appointments in a timely and efficient manner.
• Ensure efficient transfer of calls to internal staff.
• Perform various clerical duties including filing and faxing.
• Maintain an updated knowledge and proficiency in Office applications.
• Ensure accurate and up-to-date customer records.
• Handle multiple tasks simultaneously, demonstrating strong multitasking abilities.
• Uphold strong written and verbal communication skills.
• Utilize Word and Outlook effectively in daily operations. • Applicant must have prior experience in a general receptionist role, preferably within the non-profit sector.
• Proficiency in Microsoft Word is required, including the ability to create, edit, and format documents.
• Strong knowledge of Microsoft Outlook is essential, with the ability to manage calendars, schedule appointments, and handle email correspondence efficiently.
• Excellent interpersonal and communication skills are necessary for interacting with visitors and staff.
• Must have a detail-oriented demeanor and the ability to maintain confidentiality.
• Strong organizational skills and attention to detail are crucial in this role.
• Ability to multitask and manage time effectively.
• High school diploma or equivalent is required; further education or certification in Office Management is a plus.
• Knowledge of office procedures and basic bookkeeping practices is desirable.
• Familiarity with office equipment such as fax machines and printers.
• Ability to work independently, as well as part of a team.
• Positive attitude and willingness to learn and grow within the role.