Assistant Project Manager - VA Clinic

Assistant Project Manager - VA Clinic

MINIMUM QUALIFICATIONS:

• High School Diploma
• Prior custodial management experience
• Obtain the IEHA CESE or CHESP certification within 180 days of employment
• Background screening for access to the work areas
• Pre-employment drug screen
• Access to transportation
• Available work a flexible schedule including evenings and occasional weekends.
• Must have received the COVID-19 vaccine in full by the date of hire to be considered for employment or would be required to wear a mask. Employees are required to receive the Flu vaccine or wear a mask during the Flu season (November-April).
• Due to the nature of the position, will understand, speak, read, and write English language.

PREFERRED QUALIFICATIONS:

• Associates Degree in Business or related field
• Certifications such as IEHA CESE or CHESP are highly preferred
• Experience working with individuals with disabilities

In addition to meeting the minimum qualifications listed above, an individual must be able to perform each of the established essential functions in order to perform this job successfully.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Communication skills, both oral and written.
• Proficiency in Microsoft Office Suite and QA tracking software (such as Otuvy).
• Leadership and interpersonal skills to mentor and develop teams.
• Problem-solving skills and decision-making abilities, with a proactive approach to operational challenges.
• Interpersonal skills.
• Administrative and multitasking skills

JOB SUMMARY:

The APM supervises employees, ensuring compliance with VA, HAMS, OSHA, and Joint Commission standards while maintaining service levels. T

ESSENTIAL FUNCTIONS:

• Under the direction of the PM, oversee, schedule and supervise daily housekeeping activities to ensure contract requirements are met.
• Understand, perform, and train employees on duties as it relates to the contract.
• Maintain a thorough knowledge of the performance work statement (PWS) and adhere to industry standards.
• Perform inspections and implement corrective actions to maintain quality assurance compliance standards.
• Actively utilize Otuvy (Software for Facility Management) for QA inspections, task assignment, task validation, reporting ensuring all quality standards are consistently met.
• Monitor labor and supply budgets, reporting anomalies to the PM for corrective action.
• Monitor and improve housekeeping processes to enhance efficiency and effectiveness.
• Collaborate with Project Manager, employees and VA officials to address any quality-related concerns and implement corrective action as necessary.
• Participate in daily communication with personnel to ascertain problems/concerns, reach decisions regarding appropriate solutions, and to maintain satisfaction in terms of quality service.
• Provide leadership and guidance to encourage personnel to succeed.
• Identify and provide training in the safe and productive use and maintenance of equipment, utilization of supplies, and the basic skills needed to meet contract requirements
• Maintain knowledge of performance work statement (contract) and adherence to customer standards.
• This is an onsite leadership position, in support of direct labor functions. Hands-on assistance will be expected and balanced with operational supervision and employee dev lopment.
• Serve as the PM Alternate in the absence of the Project Manager.

Supervisory Responsibility:

• Lead, mentor and develop employees to maintain a productive and compliant work environment.
• Conduct regular performance evaluations and provide continuous feedback and coaching.
• Ensure employees receive adequate training in equipment usage, safety procedures and quality standards.
• Make employment recommendations including hiring, promotions, terminations and disciplinary actions.

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TRAVEL:

No travel is expected for this position.

WORK AUTHORIZATION/SECURITY CLEARANCE

(IF APPLICABLE):

Must be authorized to access and work on government installations.

PHYSICAL REQUIREMENTS:

Requirements will vary depending on the assigned tasks. This position