Administrative/Operations Coordinator

Robert Half's client in Brentwood CA that specializes in medical device equipment is in search of an Administrative/Operations Coordinator.

Duties Include:

• Scheduling Installations and Repairs with clients and for our Service Technicians.
• Answering multiline phones and speaking with customers and clients
• Data entry into their internal system as well as Salesforce
• Creating Purchase Orders for project materials from our various suppliers as required and tracking and reporting on the deliveries.
• Maintain the lowest cost for materials through attention to pricing detail. Updating all-new items and pricing into our QuickBooks Online platform.
• Creating Pull Tickets for product/material preparation in our warehouse for the Service and Installation Technicians before installation.
• Work with the staff to create an inventory of products located in our warehouses, trucks, repair shop and showroom.
• Shipping and Receiving - ship products to customers via UPS or another platform, track purchase orders placed, check shipments when received, follow up with back-order and damaged products.

• Proficiency in Concur, CRM, and About Time software
• Experience in handling and responding to inbound calls
• Knowledge of budget processes and financial management
• Ability to manage calendars and schedule appointments
• Strong communication skills, both written and verbal
• Experience in shipping and receiving processes
• Familiarity with purchase order procedures
• Ability to multitask and prioritize tasks efficiently
• Experience in an administrative or operations coordinator role is preferred