Administrative Assistant
Adecco is partnering with a local manufacturing client in San Jose, CA, to find an Administrative Assistant. This full-time position is Monday to Friday from 8 AM to 5 PM, offering $25.00 to $28.00 per hour, depending on experience. APPLY NOW!
Job Summary:As an Administrative Assistant, you will provide vital support to management by handling various administrative tasks such as data entry, organizing files, coordinating meetings, and preparing reports. You will also play a key role in organizing events and facilitating smooth communication within the organization.
Key Skills & Requirements:
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills with experience in managing both small and large-scale meetings and events
- Excellent verbal and written communication skills in English
- Ability to multitask and thrive in a fast-paced environment
- Spanish-speaking ability is a plus
Key Responsibilities:
- Provide administrative support to alleviate management's workload
- Act as the primary point of contact for messages and communications
- Enter data, assist with expense reports, and respond to inquiries
- Organize and maintain files and documentation
- Assist with managing insurance claims
- Compile data for reports and presentations (Word, PowerPoint, etc.)
- Maintain organizational charts, event calendars, and email distribution lists
- Coordinate a variety of activities, from employee events and working lunches to larger meetings and customer visits
- Distribute key announcements to large groups and ensure accuracy in communications
- Provide excellent customer service, interacting effectively with employees at all levels, including executives and customers
- Represent the company professionally and with a positive attitude at all times
Education & Experience:
- 3-4 years of experience in a similar corporate administrative support role, with strong organizational and prioritization skills
- Excellent communication skills in English (Spanish is a plus but not required)
- Proven ability to multitask in a fast-paced environment
- Advanced proficiency with Microsoft Office, particularly Excel
- Experience in coordinating meetings and events, including room setups, equipment, and other logistics
If you're an organized, detail-oriented professional looking to make an impact, we encourage you to apply today!
Pay Details: $25.00 to $28.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance