Executive Assistant - ref. g52171303

This is a fantastic opportunity to be part of a dynamic organization shaping the future of healthcare.

Key Responsibilities:

• Executive Support: Manage complex calendars, coordinate meetings, and provide proactive scheduling support to executives.
• Travel Arrangements: Organize domestic and international travel, including flights, accommodations, and itineraries, ensuring seamless transitions.
• Communication Liaison: Serve as the primary point of contact between executives and internal/external stakeholders, maintaining confidentiality and professionalism.
• Meeting Preparation: Prepare agendas, coordinate materials, and ensure all logistical needs are met for meetings and presentations.
• Project Coordination: Support strategic initiatives by tracking progress, managing timelines, and ensuring follow-through on action items.
• Documentation: Draft, edit, and proofread correspondence, presentations, and reports.
• Expense Management: Process expense reports and track budgets for executive activities.
• Office Management: Assist with maintaining office efficiency by ordering supplies, managing vendor relationships, and overseeing administrative tasks.
• Event Coordination: Plan and execute internal and external events, such as board meetings, team offsites, and industry conferences.
• Bachelor’s degree in business administration or a related field preferred.
• 5+ years of experience as an Executive Assistant, ideally in the biotechnology, pharmaceutical, or healthcare industries.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management tools is a plus.
• Excellent written and verbal communication skills.
• Strong problem-solving skills and a proactive, resourceful approach to challenges.
• Discretion and ability to handle sensitive information with integrity.
• Flexible and adaptable to the needs of a dynamic work environment.