Administrative Assistant

We are currently seeking a highly organized and detail-oriented Temporary Administrative Assistant to join our team in Sacramento. This role is essential for supporting our operations during a period of growth and transition.

Key Responsibilities:

• Manage and maintain executive schedules, including scheduling meetings and coordinating appointments.
• Perform clerical duties such as typing, filing, and data entry with high accuracy.
• Handle incoming calls, emails, and other communications, directing them to the appropriate department or individual.
• Prepare, organize, and maintain documents and files, both physical and electronic.
• Assist in the preparation of reports, presentations, and correspondence.
• Coordinate travel arrangements and manage expense reports.
• Support project teams with administrative tasks as needed, ensuring smooth operation of events or initiatives.
• Maintain confidentiality of sensitive information.

Qualifications:

• Proven experience as an administrative assistant, office assistant, or in a related role.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite.
• Strong communication skills, both written and verbal.
• Ability to work independently with minimal supervision while also being a team player.
• High school diploma or equivalent; further education or certification in office administration is a plus.
• Proficiency in answering inbound calls with professionalism and efficiency
• Strong customer service skills with an emphasis on clear communication and problem-solving
• Ability to perform data entry tasks quickly and accurately
• Experience with email correspondence, including drafting, sending, and organizing emails
• Competence in handling both inbound and outbound calls effectively
• Advanced knowledge of Microsoft Excel for data organization and analysis
• Familiarity with Microsoft Outlook for email and calendar management
• Proficiency in creating presentations using Microsoft PowerPoint
• Expertise in Microsoft Word for document creation and editing
• Capability to schedule appointments effectively, ensuring no clashes and maintaining punctuality.