Accounts Payable Specialist

Key Responsibilities:

• Process vendor invoices and ensure accurate coding and entry into the system
• Match purchase orders, receipts, and invoices for proper reconciliation
• Prepare and execute payment runs (checks, ACH, wire transfers) in a timely manner
• Maintain vendor records and ensure accurate contact and payment information
• Communicate with vendors to resolve invoice discrepancies, payment inquiries, and issues
• Reconcile AP accounts and perform monthly account reconciliations
• Assist with month-end closing, ensuring all expenses are recorded correctly
• Generate and analyze AP reports for management as needed
• Support audits by providing documentation and responding to queries
• Ensure compliance with company policies and accounting standards

This role requires excellent attention to detail, problem-solving abilities, and the capacity to handle a fast-paced work environment while maintaining accuracy and efficiency.

Qualifications:

• High school diploma or equivalent; Associate’s degree in Accounting or related field preferred
• 2+ years of experience in accounts payable or general accounting
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, or similar)
• Strong knowledge of accounts payable processes, accounting principles, and best practices
• Proficiency in Microsoft Office, particularly Excel (pivot tables, VLOOKUPs)
• Excellent organizational skills with the ability to manage multiple tasks and meet deadlines
• Strong attention to detail and accuracy in data entry and financial record-keeping
• Effective communication skills, both verbal and written, for vendor and team interaction
• Problem-solving skills and ability to resolve discrepancies effectively
• Ability to work independently and as part of a team in a fast-paced environment
• Experience with month-end closing and account reconciliations is a plus